Executive Assistant to the Vice President of Student Affairs

NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas.

As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers.

NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success.

Essential Duties

• Administrative Support Provide clerical, communications, and correspondence support for the Vice President, including managing confidential materials and handling all related tasks efficiently.
• Document Preparation Prepare and provide documents for communications, presentations, and meetings, ensuring accuracy and completeness.
• Internal Documentation Process internal documents related to purchase requests, travel arrangements, timesheets, and other operational needs to support the college's functions.
• Meeting Support Attend meetings as requested, providing record-keeping, minutes, and correspondence support as needed.
• Guest and Client Services Greet guests, respond to inquiries, and coordinate meetings in the Office of the Vice President, ensuring professional service and coordination.
• Cross-Department Collaboration Work with other administrative assistants and cabinet members to support college initiatives and projects. Collaborate with other divisions, departments, and external agencies to facilitate communication and operational tasks.
• Budget Management Assist the Vice President in managing the Student Affairs budget and monitor the budgets for direct reports. Ensure all financial transactions are processed timely and accurately.
• Scheduling & Travel Coordination Coordinate the Vice President's schedule, including meetings, travel itineraries, and other time-sensitive tasks.
• Data & Research Collect, assemble, and provide data and information in usable formats as requested. Conduct special research studies and prepare analysis as directed.
• Emergency Loan Process Management Oversee and manage the emergency loan process for students, ensuring all procedures are followed accurately and in a timely manner.
• Golden Eagle Award Scholarship Committee Serve as the lead member of the Golden Eagle Award Scholarship Committee, managing the nomination and selection process.
• Professional Development Manage the professional development and training of the division's administrative assistants, ensuring they have the resources and skills to succeed in their roles.
• Student Affairs Orientation Design and implement Student Affairs Orientation in alignment with Human Resources policies and procedures.
• Other Duties as Assigned Perform any other related duties as required to support the Vice President for Student Affairs and the Office of the Vice President.

Rate of Pay $19.76 dollars per hour

Knowledge, Skills, and Abilities

• Knowledge of the organization and administration of various higher education academic and social programs.
• Knowledge of campus and community resources.
• Knowledge of state, federal, and campus rules, regulations, and requirements related to campus academic and social programs.
• Ability to coordinate the activities of campus academic and/or social programs.
• Ability to evaluate collected information and formulate into recommendations.
• Ability to compile information into report form.

Physical Demands

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
While performing the functions of this job, the employee is:
Frequently:
* Manipulate items with fingers, including keyboarding
* Sitting
* Standing
* Walking
Constantly:
* Hearing
* Repetitive motion
* Talking

The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.

Environmental Conditions

The following work environment characteristics are representative of those encountered by employees while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

The work environment typically consists of a professional office setting with a moderate noise level, including sounds from conversations, office equipment, and occasional movement of staff. Lighting is standard for office spaces, and the temperature is controlled to remain within a comfortable range. Employees may occasionally need to visit other areas, such as storage rooms, conference spaces, or outdoor locations, where environmental conditions may vary. Infrequently, exposure to louder noise levels or physical activities, such as moving lightweight materials, might be required.

Work Environment

• Office setting with occasional travel required for meetings or events.

Qualifications

• Strong administrative and organizational skills with the ability to handle sensitive and confidential information.
• Excellent written and verbal communication skills.
• Ability to manage budgets, conduct research, and prepare detailed reports.
• Proven ability to coordinate complex schedules and travel logistics.
• Demonstrated experience in customer service and client relations.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Knowledge of institutional policies, state and federal regulations, and budget management practices.

Additional Information

• This position is essential for the operational success of the Office of the Vice President for Student Affairs and provides vital support to the broader college community. The role offers opportunities for professional growth and development in a dynamic higher education environment.

NWACC is an Equal Opportunity Employer, please see our EEO policy.