Program Assistant

ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation's most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome.That's where ATI comes in. We simplify and streamline processes to make it all work. When you work at ATI, you become a part of something larger than yourself. Our collective work - no matter what department or division you work in - ultimately enables the warfighter, saves lives, and diversifies the industrial base.At our core, ATI is a service organization. We are in service to others; it's what we do, and it's who we are.

Position Description

Provide support and assistance to the Division, Program Manager, team members, and clients to accomplish program goals and objectives. Primary job duties require exercising discretion and independent judgment with respect to matters of significance to the business

Apply at ATI.ORG; we only accept applications submitted through our applicant tracking system.

*We offer a hybrid schedule (in-office & remote/work from home) or an onsite schedule and flexible hours. Candidates will need to reside near Charleston, SC to ensure work site flexibility.*

Essential Functions

• Responsible for the data entry and maintenance of accurate records for each consortium membership and member.
• As directed, responsible for the preparation and maintenance of accurate financial records for the consortium.
• Assists Program Managers with planning and execution of customer programs.
• Handles frequent contact within and outside the company on significant matters requiring tact, persuasion and negotiation skills.
• Manage calendar for manager and maintains team and company calendars; identifies and resolves potential scheduling conflicts.
• Arranges meetings, conferences, video conferences, and telephone conferences, including equipment prep and testing, attendance tracking, room setup and catering, preparation of agendas and presentation materials.
• Coordinates meeting registrations, memberships, supplies, materials, equipment and services for business unit and program requirements.
• Assists in the development of, and provides support for, meetings, workshops, conferences, video conferences, and telephone conferences, including equipment prep and testing, attendance tracking, room setup and catering, preparation of agendas and presentation materials.
• Assist with coordinating program presence at tradeshows: prepares and produces informational materials: contract for booth space and services; staff booth or assist with coordination of team member staffing; prepares and distributes various brochures, posters, press releases and other informational material.
• Assist with the development and maintenance of websites to communicate program information to the public and team members including development, updating, posting of documents and deliverables, maintaining access and password lists, e-mail lists and links to other sites.
• Assists with content development and posting for social media
• Maintains electronic and paper files for programs in the business unit, including draft and version control, archiving and back-ups.
• Provides general administrative support to business unit team members.

Additional Responsibilities

• Assists with tracking specific budget items as assigned.
• Performs other duties as assigned.

Qualifications

• Bachelor's Degree, or an Associate's Degree and two years related experience, or High School and six years of related experience.
• Computer skills including intermediate Excel skills, MS Office Suite - Word, PowerPoint, Outlook and Project desired. MS Access experience a plus.
• Ability to travel to conferences and meetings required. Weekend travel is very infrequent, but a remote possibility to support the client's needs for an early Monday or late Friday event maybe needed.
• This position will need the ability to access US only data systems - US Citizenship is required and/or must be able to obtain and maintain a DOD security clearance (for certain projects/programs).
• This position is subject to a background check that includes a review of criminal records. In reviewing an applicant's criminal history, the company will consider prior criminal convictions that have a relationship to the job duties and responsibilities of the position. The company considers the nature of the crime, the time that has elapsed since the crime and the job duties for the position at issue in making an individualized determination. Individuals may be excluded when the company determines, based on the above factors, that hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors.

Physical Requirements



Work Environment