Administrative Assistant

Become Part of Our Team

As an industry leader Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Paid Volunteer time
• Tuition Assistance
• Employee Referral Bonus

Job Description: Administrative Assistant

Position Overview: The Administrative Assistant assists with HR-related tasks and programs, as well as event planning, to ensure smooth operations and effective communication within the organization.

Key Responsibilities:

• Balfour Buddy Program: Coordinate assignments, track completion, and manage paperwork.
• New Hire and Transfer Processes: Submit joiners, send notifications, and update start dates.
• Access and Distribution Management: Handle finance software access requests and manage Outlook distribution lists.
• Workplace Posters: Prepare, audit, update, and distribute workplace posters to jobsites.
• Invoice and Storage Management: Process HR-related invoices and maintain HR storage.
• Administrative Processes: Process various administrative forms and changes. Provides reception back up coverage as needed.
• Job Fair, College Recruitment and Internship Assistance: Screen resumes, schedule interviews, and manage recruitment events.
• Reporting and Surveys: Prepare monthly reports and assist with survey creation.
• Event Planning Assistance: Event planning for division events. Must be able to source and coordinate multiple vendors.

Skills and Qualifications:

• High school diploma or GED required (Associate's degree a plus) and 2-4 years experience in a general/clerical office setting; commercial construction industry experience preferred.

• Highly organized and detail oriented.
• Excellent verbal and written communication skills.
• Strong problem-solving and time management abilities.
• Proficiency in Microsoft Office Suite.
• Familiarity with SmartSheet.

Performs other related duties as assigned:

Working Conditions:

The majority of work is completed in the office setting. Not a remote position.

Experience and Knowledge:

• Uses time effectively based on key priorities; accepts direction from more than one person at a time and oversees multiple projects.
• Communicates well and create effective customer-focused relationships with all organization levels.
• Able to write clearly and concisely in a variety of communication settings and styles.
• Makes decisions under tight deadlines with composure, occasionally with incomplete information.
• Acts in a manner of integrity that shows support for the company, its values, and the employees, while maintaining constant focus on meeting/exceeding customer requirements and expectations.
• Strong computer skills in word processing, spreadsheet, scanning, database, and presentation software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).

The base compensation for the Admin Assistant is $55,000 to $62,000.

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm, we are challenging the construction industry's assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation's largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.