Part-time Admin Support Associate I/II - Mobile Campus

Auburn

$15.78 - $23.75 / hr

United States, Alabama, Auburn

1550 East Glenn Avenue (Show on map)

Mar 13, 2025

Position Details

Position Information

Requisition Number	S4318P
Home Org Name	HCOP Mobile Campus Program
Division Name	College of Pharmacy
Position Title	Part-time Admin Support Associate I/II - Mobile Campus
Job Class Code	DA02A-B
Appointment Status	Part-time
Part-time FTE	.75
Limited Term	No
Limited Term Length
Job Summary	The Harrison College of Pharmacy Division of Research is hiring for a part-time Administrative Support Associate to provide general clerical support at our Pharmacy Research Building location. Auburn University is more than just an institution; it's a vibrant community where real people come together to make a difference. Our commitment to students, employees, communities, and our world runs deep, and it's reflected in every corner of our campus and beyond. Life-Changing Impact: At Auburn, our work changes lives. Whether it's groundbreaking research, innovative teaching, administrative operations or community outreach, every effort contributes to positive change. We're not just clocking in; we're making a lasting difference in the lives of others. How We Support You: Auburn cares for its greatest assets-its employees. Generous benefits, educational opportunities, and a supportive work environment make it a place where you can thrive. From health insurance to retirement plans, we've got you covered. Learn more about how we support employees by visiting aub.ie/working-at-auburn Come and Stay: The median length of employment for an Auburn employee is 10 years. That's because Auburn invests in its people. We're not a revolving door; we're a family. The Auburn Family. We grow together, learn together, and build lasting relationships. A Place for Everyone: We are committed to fostering an environment where everyone feels valued and respected, and we celebrate our unique perspectives, backgrounds, and experiences. When you work at Auburn, you're a part of a rich tapestry of individuals who bring their authentic selves to the table to create a welcoming and engaging university community.
Essential Functions	Greets and receives guests and students at the Harrison College of Pharmacy, Mobile campus. in person and over the phone in a professional and courteous manner Assists the Interim Assistant Dean with administrative tasks, supply procurement, accounting/invoicing for supplies Serves as a liaison to USA Building Management, Campus Security and Safety, other USA departments, clients, and students on behalf of HCOP Handles maintenance service requests and scheduled office/building maintenance Receives and logs daily mail and package deliveries Assists faculty, students and staff with a wide variety of administrative tasks such as travel/expense voucher and purchasing card processing, and Tiger Buy. Performs multiple administrative and clerical duties , which may include, but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, registration, mail distribution, answering the phone, website maintenance, and purchasing/ordering supplies, Performs administrative duties to support Mobile campus student and faculty recruitment, including contacting applicants, scheduling interviews and coordinating interview process Prepares reports/documents/presentations, or coordination of complex projects Coordinates wide variety of HCOP Mobile campus events such as awards ceremonies, workshops, graduation, student orientation, open house, Pharmacy camp and Hargreaves Day. Advises faculty, staff and students of standard policies and procedures.

Minimum Qualifications

Level I:

High school diploma or equivalent.
2 years of experience in clerical and administrative support services.

Level 2:

High school diploma or equivalent.
4 years of experience in clerical and administrative support services.

Substitution allowed for Experience:
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities	Knowledge of office rules, procedures and operations that require previous training and experience to perform. Excellent organization skills Experience a fast-paced office environment Strong professionalism and decision making skills Ability to attend all HCOP campus events, some of which may occur after normal work hours
Minimum Technology Skills	Intermediate experience of Microsoft Office Suite, including calendar management Ability to learn and use multiple software programs
Minimum License and Certifications	None Required.

Desired Qualifications

Desired Qualifications	Intermediate experience using Adobe document management software Experience supporting multiple professionals Experience with Banner, Kronos, Tiger Buy systems Experience with PharmCAS system

Posting Detail Information

Salary Range	$15.78 - $23.75/hour
Job Category	Administrative
Working Hours if Non-Traditional	7:45am - 1:45pm M-Fr; hours may vary as needed
City position is located in:	Mobile
State position is located:	AL
List any hazardous conditions or physical demands required by this position
Posting Date	03/12/2025
Closing Date	03/22/2025
EEO Statement	AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/ EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/ EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
Special Instructions to Applicants
Quick Link for Internal Postings	https://www.auemployment.com/postings/51787