Special Projects Manager/Assistant to the Associate Vice President

Position Summary

Reporting to the Associate Vice President for Classroom to Career Initiatives, the Assistant to theAVP & Special Projects Manager is a multi-faceted role that is responsible for managing the coordination, implementation, progress, and completion of projects to support units across the Classroom to Career Hub, and administrative assistance and budget management for the Associate Vice President and C2Hub Core Operations Team. The position calls for an individual who is interested in diverse work projects, is detail oriented and an excellent communicator, enjoys a fast-paced and student-focused environment, and who is able to work autonomously.

As MSU Denver seeks to be the national leader in educating students for tomorrow's careers, the intent of the Classroom to Career Hub is to be forward-thinking and ensure programs are aligned to Colorado workforce development trends. The office houses various functions that relate to student career development, scholar support, faculty engagement, and employer relations. This position will work collaboratively with leaders across all Classroom to Career Hub departments to facilitate project management and budget oversight and management.

Duties/Responsibilities

Assistant to the AVPDuties(50%)

• Manage the calendar for theAVP, liaising appropriately with internal and external colleagues to do so.

• Schedule recurring and ad hoc meetings and/or events on behalf of theAVP, including drafting and distributing agendas + meeting minutes, verifying participant attendance, and related communication. As requested, prepare materials for meetings and events for which theAVP is leading and/or attending.

• Serve as liaison and first point of contact when representing theAVP in communication with internal and external departments, organizations, and groups through a variety of modalities including phone, emails, meetings, and one-on-one conversations.

• As requested, attend meetings with or in place of theAVP and take accurate notes/minutes for distribution.

• Track materials and/or approvals requested of theAVP, assist with scheduling approval and related tasks for theAVP, and ensure appropriate record keeping of approvals.

• Coordinate logistics ofAVP travel arrangements and off-campus meetings/events.

• Assist with Classroom to Career Hub and Student Affairs communication initiatives, including collaborating with the operations team to draft communication on behalf of theAVP and edit documents and materials.

• Maintain Classroom to Career Hub organizational charts and communication listservs; distribute information and updates to Classroom to Career Hub staff in an efficient manner.

• Collaborate with peers within Student Affairs to organize division-wide events, develop and maintain processes and procedures, and otherwise optimize the flow of information and communication within the Student Affairs branch.

Special Project Management Duties (30%)

• Coordinate and manage special projects to support the goals of the Classroom to Career Hub, including project mapping, communication with key stakeholders, development of relevant project collateral, and related duties. As needed, participate in and/or lead projects with division-wide or University-wide objectives.

• Coordinate the committee and selection processes and manage communication for University-level awards, as well as annual departmental recognition and celebration events. Assist other Student Affairs departments in planning associated recognition event(s) each semester.

• As requested, research concepts and promising practices for career development and engage in benchmarking exercises of relevance for the Classroom to Career Hub.

• Serve as a liaison and/or representative for the Classroom to Career Hub with internal and external projects. In doing so, coordinate information from across the Classroom to Career Hub and distribute relevant information to colleagues.

• Serve on student affairs and University-wide committees that support major events, divisional initiatives, and related projects.

• Lead or participate in other committees, initiatives, or department or University efforts as required.

Budget and Personnel Support (20%)

• Oversee the Classroom to Career Hub budgets and engage in budget forecasting and other budget requests/projects in collaboration with the Associate Vice President of Classroom to Career Initiatives.

• Provide oversight of budget management, purchasing and fiscal transactions to C2 Leadership Team.

• As needed, assist with office coverage and/or provide support and task supervision for student employees.

• Work closely with all C2 Hub student supervisors and the C2 Hub student employment team to ensure our student staff colleagues are well supported and appropriately integrated into the C2 Hub values, communications, and expectations, while building a sense of belonging among student staff.

• Manage employee engagement activities.

Required Qualifications

• Bachelor's degree and experience in a similar role. A of combination of education and relevant experience will also be considered, (2 years of experience is equivalent to 1 year of education)

• Excellent written and verbal communication skills (error-free and able to clearly articulate ideas in written format)

• Detail-oriented with strong organizational, planning, and prioritization skills

• Excellent customer/student service skills

• Proficient in utilizing the full Microsoft Suite (SharePoint, Outlook, Excel, Word, Teams, etc.)

• Demonstrated ability of managing Microsoft Office calendars, delegated email inboxes, and diversified office environments

Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meetALLrequired qualifications.

Preferred Qualifications

• Professional work experience in a higher education setting

• Demonstrated values related to equity and social justice

• Experience designing programs and events that promote collaboration and connection

• Experience working in a high volume, multi-faceted work environment

• Experience using Symplicity and/or Navigate 360

• Experience managing budgets and/or related fiscal functions

• Bilingual (English and Spanish)

Work Hours

• Full-time, 40 hours per week, Exempt
• Monday - Friday 8:00am - 5:00pm, Occasional evenings or weekend as needed
• This position is a campus-based, in-person role with the opportunity for limited alternative/remote work as business needs allow. Expectation is 4 days on campus, with opportunity for 1 remote day.
• Travel: Rarely

Salary for Announcement

The anticipated hiring range for this position is $60,000- $65,000

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

For more information on MSU Denver's compensation structure, please visit https://www.msudenver.edu/hr/compensation/professionalexecutivestaff/compensationstructureandguidelines/

This position is paid monthly and is eligible for MSU Denver benefits

Instructions to Apply

For full consideration, please submit all of the following documents by March 26th at 11:59pm MT. The posting will remain open until filled and may close without notice. Applications submitted after 3/26 may not be reviewed.

• Resume
• Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position

Official transcripts will be required of the candidate selected for hire. Professional references and their contact information will be requested from the finalist/s. At least one reference provided must be a supervisor (either current or former).

If you are an Internal applicant, please apply via the Career tab within the WorkDay Menu

Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meetALLrequired qualifications.

IND208

Open Until Filled

The University's benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as a life and supplemental insurance plans, retirement plans and other programs, such as accessto a long-term disability (LTD) plan.Visit MSU Denver'sbenefits websiteto learn more.

For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at totalrewards@msudenver.edu.

Background Checks

Metropolitan State University of Denver is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To Assist in achieving that goal, we conduct background checks on all finalists for positions at the University prior to employment.

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.