Front Desk Operations Coordinator

Colliers International
United States, California, San Diego
Mar 13, 2025
Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. *This position is a Fully Onsite position based out of our Carlsbad, CA Office.* About you The Operations Coordinator works closely with the Operations Manager to oversee the effective running of the office operations. The role is responsible for providing proactive and professional general office administrative support to the Operations team. In this role, you will... Provide administrative support to the Operations Manager including calendar management, developing and editing presentations, printing, filing purchasing and other tasks as assigned. Support local office events (i.e. ordering food, tables, chairs, etc. for the event and possibly attending). Manage and monitor the inventory of office and kitchen supplies, including ordering and stocking. Assist with reception coverage, and associated duties, when required. Coordinate communications, schedules and information flow between departments. Plan and coordinate meetings, organize large and complex activities such as cross-functional events, and schedule conferences and department activities. Develop meeting agendas, take and distribute minutes and track action items. Assist with various operational reporting requirements. Manage domestic and international travel plans for the Operations Manager and extended team (if needed). Prepare expense reports and credit card reconciliations, while keeping the team updated on travel and corporate policies. Contribute and participate in the development of new operational systems and processes and assist with change management activities. Coordinate special projects on behalf of Regional Leadership. Prepare monthly Operations presentation slides. What you'll bring 2-4 years of progressive administrative or business/office experience in a similar role. Demonstrated experience with managing multiple projects simultaneously. Proficiency in Microsoft Office applications (MS Word, Excel, and PowerPoint) Excellent written and spoken communication ability Experience in the commercial real estate sector or a related professional services industry is preferred. Pursuant to the laws regarding job postings where the position is located in, Colliers is disclosing the following information: Area/Location Specific: Carlsbad, CA (On-Site) Approximate Hourly Range for Role: $23.00 to $28.85 Our hourly ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. #LI-EH1 #LI-Onsite *Make your next move an expert one and join us* as we lead the industry into the future.** Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. Direct applicants only please, no agencies. Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance. For all other inquiries, including general application support or questions regarding open positions, kindly direct your email to the recruiting team at colliers.careers@colliers.com.