BUSINESS SUPPORT SPECIALIST II #00076668

Facilities Operations

Basic Function & Responsibilities:

Performs a variety of independent specialized business support duties for Facilities Operations.

Job Description:

• Manage Facilities Operations accounts including E&E accounts, Maintenance & Repair accounts, S&W Building & Equipment maintenance, and all Capital construction accounts
• Prepare forms, reports, etc. associated with the accounts and other business associated with the department
• Maximo work order processing
• Reconciling credit card accounts (30 accounts)
• Process purchase orders and vouchers including utility vouchers
• Provide solutions to problems in situations that are atypical in an infrequently occurring based on practice and existing precedents or procedures
• Monthly Maximo Upload for completed work orders after balancing
• Keep detailed records of Utility Consumption which includes electric, water, sewer, natural gas and propane and provide reports to leadership for decision making. This data is used for billings to various departments and to secure an annual rebate from the City of Rolla each year
• Maintain and monitor monthly campus meter readings and prepare detailed monthly reports to Facilities Operations Controls group
• Collect data from chilled water and soft water from departments and prepare billing statements
• Monthly reconciliation of WEX cards
• Charge out Vehicle repairs to departments monthly
• Maintain Boiler/Pressure vessel inspection database and inform Assistant Director when inspection certificates need to be renewed. Pay all renewals for Boiler/Pressure vessel inspections
• Assist with Annual MO Department of Energy Fleet Vehicle Report
• Workday department budgeting
• Prepare multiple annual reports for leadership
• Department invoicing for facilities rentals (tables, chairs, etc.)
• Explains information to and within the team, noting improvements, efficiencies, anomalies, etc. to manager/supervisor and/or appropriate team member
• Serves as a person of impact for resolving routine matters

An Associate's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

• PeopleSoft finance experience
• General understanding of electrical, sewer, water metering
• General understanding of construction and maintenance services
• Knowledge of query building

The anticipated hiring range for this position has been established as $16.82-$22.91 hourly.

Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: GGS 7
University Title: BUSINESS SUPPORT SPECIALIST II
To review the University of Missouri's Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Applications will be accepted until this position is filled.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.