Space Planning Analyst

Johns Hopkins University
United States, Maryland, Baltimore
Mar 08, 2025
Johns Hopkins University is an elite research and teaching institution with ambitious academic and sustainability goals. Its campuses are exceptional, and they are embedded in mature, urban areas with limited areas for expansion. Space planning and data analysis are essential to creatively meet the university's present and future needs in a compact footprint and to ensure effective stewardship of resources. We are seeking aSpace Planning Analystwho will be a member of Johns Hopkins Facilities and Real Estate (JHFRE)'s Planning & Architecture (P&A) team. The P&A team supports long-range planning, capital strategy, new construction, renovation, and space utilization initiatives for all non-clinical space on the Homewood, East Baltimore, Peabody, and DC campuses as well as the university's leased properties. They ensure that university facilities support users' priority needs, confirm that proposed projects comply with requirements and guidelines, and advocate for long-term stewardship of the campus. Data analysis is an increasingly central element of this work, and the Space Planning Analyst will complement the team of planners and architects. The Space Planning Analyst will be a key point of contact between the Planning & Architecture team and JHFRE's Information Systems team, working closely with the University Space System Administrator, GIS Administrator, and others to perform ongoing analysis of space use using the databases they maintain and review data for accuracy The Space Planning Analyst will have opportunities for professional growth and development, particularly in the areas of higher education space planning and management. Specific Duties & Responsibilities Prepare responses to data requests from other university units and consultants. Analyze and visualize data about campus space uses, sizes, and scheduling patterns as well as the impact of proposed and ongoing changes. Collaborate with the University Space System Administrator to ensure space changes are being accurately tracked in Archibus and/or GIS so as to provide an always current inventory of all JHU owned or leased assets. Participate in on-site space audits to create and validate databases by observing campus conditions. Understand and use the enterprise's selected methodology, principles, standards, and software tools. Work with JHFRE colleagues to define and develop data analysis principles, practices, and processes that create value for JHFRE and the university. Conduct research assignments related to past, current, and future best practices related to space planning and space metrics that will inform university decision making. Track space allocation and other related metrics for building projects in the design, construction, and post-occupancy phases. Work with Planning & Architecture leadership to facilitate near- and long-term campus and space planning and design processes and initiatives. Process facilitation responsibilities may include working with administrative staff to coordinate meetings, preparing agendas and meeting materials, documenting decisions made in meetings, and managing project data records. Participate in the development of project scopes and schedules. Monitor and report on progress to ensure timely completion of data analysis deliverables. Work collaboratively with all units of Facilities and Real Estate as well the university's colleges and divisions to support the overall mission of the organization. Deliver high-value customer service that reinforces the Planning & Architecture group's leadership role in data-driven decision making about campus facilities and space. Special Knowledge, Skills, and Abilities Strong critical thinking and analytical reasoning skills. Keen attention to detail and an aptitude for problem solving. Ability to accurately deliver complex materials in a timely manner. Ability to bring order and direction to complex or ambiguous challenges. Strong visual, written, and oral communication skills, including the ability to present complex material in a useful and understandable fashion to diverse audiences. Ability to proactively coordinate and prioritize tasks to ensure resources are employed appropriately, negotiating solutions to resolve conflicts when needed. Commitment to the mission of the University, customer service, and best practices in data-driven decision making. Minimum Qualifications Bachelor's Degree. Five years experience. Strong understanding of database creation and management best practices. Ability to build comprehensive, clear, and accurate data reports within spreadsheet and database systems. Highly proficient with Microsoft Excel and PowerPoint. Experience with data visualization and creation of data dashboards, specifically using PowerBI and/or Tableau. Additional education may substitute for experience to the extent permitted by the JHU equivalency formula. Preferred Qualifications Training will be available for candidates who do not have past experience in these areas: Experience with GIS, Computer Aided Facilities Management (CAFM, specifically Archibus), PMWeb, AutoCAD, and/or Adobe Creative Suite applications preferred. Experience with space planning and interpretation of architectural floor plans preferred. Knowledge of Facilities Inventory Classification Manual (FICM) standards. Experience working with higher education or other institutions is highly desirable. Experience creating interactive exercises that facilitate virtual and in-person collaborative workshops (i.e., Miro, Mural). Classified Title: Sr. Data Analyst Job Posting Title (Working Title):Space Planning Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: $62,900 - $110,100 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: Monday - Friday 8:30am-5pm FLSA Status:Exempt Location:Hybrid/JH at Keswick Department name: Planning & Architecture Personnel area: University Administration Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEOis the Law https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.