Manager - Scholarship and Loan Accounting Team

The University of Texas at Austin
flexible benefit account, sick time, tuition assistance, 403(b), retirement plan
United States, Texas, Austin
101 East 27th Street (Show on map)
Mar 08, 2025
Job Posting Title: Manager - Scholarship and Loan Accounting Team ---- Hiring Department: Resource Management ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Mar 15, 2025 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes The University of Texas at Austin provides an outstanding benefits package to staff, including: Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) Vision, dental, life, and disability insurance options Paid vacation, sick leave, and holidays Teachers Retirement System of Texas (a defined benefit retirement plan) Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) Flexible spending account options for medical and childcare expenses Training and conference opportunities Tuition assistance Athletic ticket discounts Access to UT Austin's libraries and museums Free rides on all UT Shuttle and Capital Metro buses with staff ID card For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards Purpose As an Academic Business Affairs team member, this position oversees the accounting-related administration of outside and designated departmental scholarships, receipt of outside scholarship funds, refunds to student financial aid lenders/donors, and account reconciliations. The manager ensures compliance with university, state, and federal rules; timely processing of checks and payments; and responsive, high-quality customer service. Responsibilities Manage scholarship accounting team staff including Senior Administrative Associate and Accountant I. Review/approve scholarships (SS1s), payments (VP2s), receivables (VC1s), and other documents generated by staff in a timely manner ensuring accuracy and completeness. Oversee the completion of refunds to lenders and donors. Ensure compliance with scholarship and accounting regulations for department, university, state, and federal rules. Address issues with appropriate offices (OSFA, Accounting, Provost's Office). Direct reporting staff to accurately log and complete check processing. Monitor account balances. Reconcile or oversee the reconciliation of designated scholarship and loan accounts. Direct the return of loan funds. Manage and track the OSFA Direct Loan account, including verifying daily disbursements in DEFINE and COD. Ensure that transactions are accurate and true. Work with OSFA contact to correct errors in a timely manner. Manage email inbox and/or tracking systems. Assign work as needed. Ensure customer and student issues are handled in a timely fashion with focus on high-quality services. Assess procedures and recommend improvements. Maintain process documentation. Assist with special projects as assigned. Provide back up and surge support for scholarship and Academic Business Affairs staff including check and scholarship processes. Other related functions as assigned. Required Qualifications Bachelor's Degree in Business Administration, Finance, Accounting, or related field. Three years of experience in finance, accounting, and/or administrative functions and three years of supervisory experience. Proficient in Microsoft Office applications including Excel. Demonstrated ability to exercise sound judgment, tact, and discretion with handling sensitive and confidential information. Experience supervising, training, and motivating staff in a team environment. Outstanding interpersonal, organizational, and communication skills; professional demeanor. Customer-focused and dedicated to providing consistent excellence service. Highest level of professional and personal integrity. Able to handle heavy workload during peak periods. Relevant education and experience may be substituted as appropriate. Preferred Qualifications More than the required experience. Knowledge of student financial aid program requirements. Experience with UT Austin accounting systems (e.g., DEFINE, FRMS). Experience or keen interest in business process improvement. Salary $65,000 + depending on qualifications Working Conditions Shared Office Environment Repetitive Use of a Keyboard This position is located on campus in Austin, Texas. The work schedule is Monday through Friday, from 7:00 AM to 4:00 PM. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.