Manager, Grant Administration

DUTIES AND RESPONSIBILITIES

As the manager of Pre Award you will:

• Run weekly queries and reports for each workload assignment on the team.
• Review the results with team members weekly to ensure efficient and effective management of workloads and workflow. In order to ensure timely feedback to PIs and department administrators during heavy deadlines, manage workflow and triage proposals to others on theteam to effectively balance workloads.
• Assist and support staff in reviewing the financial and administrative management requirements in federal solicitations and foundation guidance manuals to ensure compliance with institutional and sponsor policies.
• Guides PI's and Department Administrators in resolving complex issues involving grant regulations and cost allowability.
• Ensures complete and accurate entry of all pre-award data into InfoEd, as well as the Insight Subcontract deliverables and Renewals deliverables modules.
• Perform quality control checks by weekly monitoring of electronic files and reports for all staff on the assigned team.
• Ensure that staff proposal reviews include risk assessments of proposed subcontractors.
• Additionally, verify as needed, that proposed subcontractor staff are not debarred or suspended from federal funding support.
• Sign work for junior staff and will mentor team members to assist them to earn institutional signing authority for certain pre-award actions.
• Stay current on the applicable Federal regulations, policies, guidelines, latest applications, and amendments and use this knowledge to train and mentor staff on the assigned team. Maintain knowledge of and the ability to interpret and apply sponsor, institutional, and departmental policies to give staff guidance. Orient/train new grant administrators and provide guidance to GA I, GA II, and Senior Grants Administrators on the team.
• Respond to concerns raised by PI's and department administrators and work with and counsel staff on assigned team as needed to improve customer satisfaction with services offered.
• Assist with the development and implementation of staff training program for pre-award staff and hospital department administrators. Keeps reference material, manual, guidelines necessary to the pre-award tasks, current and available to staff.
• Notifies staff of any regulatory or policy changes.
• Supervise staff, including on-boarding for new hires, annual performance reviews, and disciplinary actions as needed.
• Managers may carry a small workload in order to keep knowledge current on the various federal and non-federal sponsor regulations. Manager will provide coverage when team members are out of the office.
• Assumes additional responsibilities as assigned

• 10 or more years of professional grant administration experience in pre-award and/or post-award research administration setting, or 5 or more years supervisory experience in an academic central sponsored research office.
• Supervisory or management experience required.
• Must have the ability to manage high volume and complexity.
• Signature authority will be required.
• Proven ability to develop and mentor staff, and to create a positive framework for teamwork among all staff.
• Extensive knowledge of program administration guidelines of federal and non-federal funding agencies supporting biomedical research.
• Familiarity and experience with all award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
• Independent judgment, ability to accurately interpret written materials and strong organizational skills
• Must be customer service oriented and serve as a role model for staff in providing exemplary service to PIs.
• Must thrive in a busy, high-volume, and deadline driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests.
• Must be attentive to details and able to prioritize workflow across the team accurately.
• Must have excellent written and oral communication skills to work effectively and diplomatically with all levels of the hospital, Mass General Brigham System, sponsors and audit agencies.Ability to employ various electronic systems to run queries and reports to measure and manage workflow efficiently.

• Strong organization and communication skills with a key focus in customer service.
• Ability to thrive in a busy, high-volume, and deadline-driven team environment.
• Ability to coordinate multiple activities and reprioritize tasks as needed.
• Extensive knowledge and resourcefulness with program administration guidelines of Federal and non-federal funding agencies supporting biomedical research.
• Experience with various award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.
• Proficiency in Microsoft Office Suite.
• Excellent problem-solving skills.
• Excellent verbal and written communication skills.
• MS PowerPoint experience a plus.
• Experience in public speaking/presentation a plus.

• This position can be performed remotely in most states
• Laptop, monitor, keyboard, and mouse provided.