Grants Specialist (Open Rank: Senior - Principal)

Job Summary:

The University of Colorado Denver, Anschutz Medical Campus is currently seeking applications for a Grants Specialist for the Department of Otolaryngology - Head & Neck Surgery. This full-time, University Staff position is responsible for executing research-related tasks and act as a primary point of contact for all Postaward activities. This role will be responsible for managing, developing, implementing, and providing oversight of Postaward grant functions for the Department's research faculty, postdoc fellows, graduate students, and residents. This position will also manage research support activities for AEF, DEF, gift, and other auxiliary funds for the Department's research faculty. This position will oversee the financials of all the laboratories in the Department and will be highly accountable for the financial wellness of all the labs. Furthermore, this position will serve as a liaison between the Department and the Pre-Award Shared Services (PASS) group as well as oversee the Preaward functions for the Department's training grants.

This position will work independently, as well as interact with a diverse group of professionals and research faculty, in an evolving professional environment to effectively contribute to the growth and accomplishment of departmental goals. It is expected that these duties and responsibilities are performed at an advanced (Sr. Professional) to expert level (Principal Professional) level, and that this position has complete responsibility and accountability for all departmental processes that involve Postaward grant management.

This position will be fully remote and adhere to regular business hours for Mountain Standard/Daylight Time. There may be occasion for some in-person meetings and or projects. In-person work will take place in the Department of Otolaryngology, on the Anschutz Medical Campus.

Supervision Received

This position will report to and assist the Research Program Director

Supervision Performed

None

Examples of Work Performed

Pre-Award - All Levels

• As needed, liaise with research faculty and the Pre-Award Shared Services (PASS) on proposal development, budgets, RPPR/progress reports, amendments, Just-in-times (JIT), and routings
• Work with research and clinical faculty to complete Conflict of Interest (COI) disclosures in timely manor
• Assist faculty with setting up eRA Commons account
• Administer the department's NIH training grant (T32 and R25)
  
  
  
  • Assist with proposal development (budgets, biosketches, application forms, etc.)
  • Routing T32 and R25 grant proposals for review and submission (InfoEd)
  • Assist the PI with RPPRs including routing
  • Preparation of tables
    
    
    
    • Track T32/R25 trainees (e.g. start dates, stipend levels, termination dates, etc.)
    • Provide administrative assistance in collecting required information for appointments, terminations, and maintenance of trainee data for annual reporting and required tables for new or renewal applications
    
    
    
    
  • Ensure correct form-sets are used in all attachments and documents are complete
  • Assist with eRA Commons transactions for trainees and tracking
    
    
    
    • xTrain - trainee management (appointments, terminations, amendments)
    • xTract-tables for RPPR/renewal
    
    
    
    
  • Able to train and advise on T32/R25 policies
  
  
  
  

Post-Award - All Levels

• Review notice of grant award/contract award with PI making note of any special terms and conditions
• Work with OGC Award set-ups to accurately set up the awarded budget
• Confirm budget is set up correctly in finance system according to the award document
• Request for the creation of new account numbers appropriate to funding source and activity
• Monitor and follow-up on expiring grants and contracts to ensure renewals/amendments are in place or pre-award accounts are established in time to prevent salaries from hitting the finance suspense account
• Analyze and evaluate awarded proposals and contracts, which may include subcontracts, for compliance with funding agency, federal, state, and university requirements. Prepares documentation for the Office of Grants and Contracts (OGC) to draft subcontracts; monitors contract execution, account set-up, invoicing and compliance
• Work with PI and OGC to re-budget grants as needed
• Create standing purchase orders for outgoing subcontracts
• Process subcontract amendments
• Facilitate and track the submission of payment of invoices for subcontracts in a accordance with the agreement
• Notify PI of contractual issues and potential problems
• Work directly with subcontractor, PI, and OGC Post-Award to resolve issues
• Reconcile grant, AEF, and gift accounts monthly and review transactions for appropriateness
• Enter and initiate cost transfers-Journal Entries (JEs) and Payroll Expense Transfers (PETs) in compliance with internal and external policies and procedures
• Work with PIs to provide appropriate explanation, justification, and documentation for cost transfers
• Meet regularly with PIs to review budgets, discuss accuracy of expenditures, and implement changes as required
• Provide monthly financial reports and projections to PI's on all sponsored speedtypes and start-up/research support accounts
• Assist PIs with questions and issues related to allowable and allocable expenditures on grant funds; provide guidance and options for spending as necessary
• Update funding distribution for research faculty and grant/lab personnel
• Create requisitions/POs in Marketplace for research faculty purchases
• Investigate and resolve purchasing and payment issues as they arise
• Monitor billing and accounts receivable
• Monitor budget and cash balances
• Complete all applicable forms and requests to sponsor and OGC
• Establish strong relationships with OGC
• Process grant account close-outs
• Other related duties as assigned by the Research Program Director

Post-Award - Principal Professional

• Initiate and submit Prior Approval requests to federal sponsors in accordance with University and federal processes and policies
• Manage post-award and financials for clinical research studies (industry sponsors and clinical trials)
• Work with financial coordinator and CRC team for billing and payment transactions
• Reconcile clinical research speedtypes monthly
• Create various ad hoc financial reports for sponsored projects
• As needed, serve as backup to Fiscal Coordinator (approving Marketplace carts, creating requisitions/POs, initiating cost transactions, etc).
• Instruct and train department faculty and staff on grant processes, procedures, and policies
• Provide expert level guidance and direction to PIs and the department regarding sponsored projects

Work Location:

This position will be fully remote and adhere to regular business hours for Mountain Standard/Daylight Time. There may be occasion for some in-person meetings and or projects. In-person work will take place in the Department of Otolaryngology, on the Anschutz Medical Campus in Aurora, CO.

Why Join Us:

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The University of Colorado Anschutz Medical Campus is a comprehensive urban research university. With award-winning and renowned clinical and research faculty, the academic reputation of the University of Colorado Anschutz Medical Campus and the Department of Otolaryngology - Head & Neck Surgery is well known for its distinctive and highly productive clinical, research, and training programs. Our world-class healthcare facilities, well-established partnerships in business, industry and across the community drive excellence across our missions. The Denver Metro area and Colorado offer highly desirable quality of life owing to the weather, access to the outdoors, and thriving tech and higher education sectors, and the region has been growing rapidly over the last decade, fueling the corresponding growth of the University of Colorado health system.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Senior Professional:

• BS/BA degree from an accredited institution and 2 year of professional level experience with sponsored research

Principal Professional:

• BS/BA degree from an accredited institution and 4 year of professional level experience with sponsored research

Substitution: A combination of education and directly related professional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must be authorized to work in the United States and meet minimum qualifications at the time of hire.

Preferred Qualifications:

• At least 5 years or more years of advanced or expert level experience with Postaward grants and contracts management
• Experience working with federal grants
• Experience with financial forecasting and budget analysis
• Experience in providing professional and technical assistance to faculty, staff, and students within higher education and/or medical education environment
• Experience working with University finance and federal systems and software (m-Fin, HCM, Marketplace, InfoEd, eRA Commons)

Knowledge, Skills and Abilities:

• Must be very detailed-oriented and have strong quantitative skills
• Intermediate-level skills in Microsoft Excel
• Strong written and verbal communication skills
• Effective interpersonal skills and ability to maintain positive working relationships
• Ability to solve problems and use critical thinking skills to resolve complex financial issues
• Strong time management and organizational skills
• Self-motivated and able to work independently
• Ability to work independently, establish work priorities, and provide follow-through to ensure completion

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Carly Moses, carly.moses@cuanschutz.edu

Screening of Applications Begins:

Screening begins immediately and continues until position is filled. For best consideration, apply by April 4, 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Senior Level: Hiring salary has been established as $55,117 - $70,109.

Principal Level: Hiring salary has been established at $63,385 - $80,626.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.