Grants Administrator (CEE - Hybrid)

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the well-being of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information
About the School of Civil and Environmental Engineering at the Georgia Institute of Technology

The School of Civil and Environmental Engineering Program at the Georgia Institute of Technology is a vibrant and intellectually diverse School with people who are using new technologies to expand the notion of what it means to be civil and environmental engineers in the 21st Century. Celebrating 126 years this academic year, we teach our students the engineering fundamentals they need to be successful at the interface of the built and the natural worlds. Our program is focused on learning how to think, how to solve problems, and how to impact society. We provide rigorous learning environments, out-of-the-classroom and overseas experiences challenging our students to reach their highest potential. Our degree programs are consistently ranked among the nation's best as we celebrate 126 years of developing engineers to improve the human condition.

The Grants Administrator position in the School of Civil and Environmental Engineering (CEE) will support all of the CEE faculty and coordinate with the Office of Sponsored Programs (OSP) to submit sponsored research proposals and award modifications to sponsors. The grants admin will analyze the proposals for sponsor's requirements before routing to OSP for official submission to the sponsor. The position helps faculty prepare a budget and review the budget for accuracy using Georgia Tech defined rates, working closely with the CEE Business Office team to verify and approve the budget. If required by the sponsor, the position submits cost share requests to the Institute for approval. The position is responsible for following up with OSP and CEE faculty to ensure proposals are submitted prior to the deadlines and grant modification are submitted timely. The position may coordinate the proposal with other schools and departments when faculty are collaborating outside of CEE. The position assists the faculty with gathering information from subawards and other external collaborators.

CEE submits proposal to a variety of sponsors, including most all federal and state agencies, as well as private industry, and various public and private foundations. An average of 150-175 proposals submitted each year. The position would be supporting about 75 faculty with their proposal submissions.

A solid knowledge of the federal circulars and uniform requirements is expected as well as familiarity with sponsors proposal systems such as grants.gov, cayuse, research.gov, etc. would be useful.

The Grants Administrator is responsible for overseeing the administration of grant funding processes, including proposal development, budget preparation, and compliance with funding agency regulations. This role ensures that all financial activities related to grants are conducted accurately and efficiently, providing support to researchers and faculty throughout the grant lifecycle.

Job Duty 1 -
Oversee the grant application process by ensuring all proposals are completed accurately and submitted by established deadlines.

Job Duty 2 -
Develop and manage budgets for grant proposals, ensuring alignment with funding agency guidelines and institutional policies.

Job Duty 3 -
Review and analyze grant contracts to ensure compliance with terms and conditions set by funding agencies.

Job Duty 4 -
Monitor grant expenditures and financial reporting to ensure adherence to budgetary limits and funding regulations.

Job Duty 5 -
Provide guidance and support to faculty and researchers in understanding grant management processes and requirements.

Job Duty 6 -
Prepare and submit financial reports to funding agencies, ensuring timely and accurate reporting of grant-related financial activities.

Job Duty 7 -
Conduct training sessions and workshops for staff and researchers on best practices in grant management and compliance.

Job Duty 8 -
Stay informed about changes in grant regulations and funding opportunities to advise the organization on potential impacts and strategies.

Job Duty 9 -
Collaborate with various departments to facilitate effective communication and coordination regarding grant-related activities.

Job Duty 10 -
Perform other job-related duties as assigned.

Educational Requirements: Bachelor's Degree in related discipline or equivalent, related experience. Advanced certification may be preferred or required.

Required Experience: Six or more years of relevant experience.

• Knowledge of Research.gov.
• Knowledge of Cayuse (cloud-based research administrative software).
• Advance Microsoft Excel skills.
• Detail-oriented with strong organizational skills to manage multiple proposals simultaneously.
• Must be highly proactive, with the ability to distinguish between high and low priority tasks.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

Salary range: $74,000.00 - $84,000.00

Location: Hybrid (Atlanta, GA)

Job grade: G07

This is not a supervisory position.
This position does not have financial responsibilities.
No, this position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Cd).
This position will not travel
This position does not require security clearance.

The successful candidate for this position will be responsible for the following:

• Assisting faculty and staff in the development of budgets and budget justification for proposal preparation, which includes proofing the budget for inconsistencies and ensuring accuracy.
• Monitoring and facilitating the routing of grant proposals in compliance with university procedures and institutional signatures.

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening