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Talent Acquisition Coordinator

Spectraforce Technologies

Mar 05, 2025
Job title: Talent Acquisition Coordinator Location: Mettawa, IL 60045 Duration: 06 Months Job Description Coordinate a high volume of virtual and on-site interview schedules to support the recruitment team and business needs. Adhere to Talent Acquisition Coordinator Team expectations and guidelines for interview scheduling timelines. Provide timely correspondence to internal and external candidates advising on interview status. Provide candidates with a high touch customer service experience, ensuring accurate representation of Client. Manage clear communication with recruiters, hiring managers and interview teams throughout the interview process. Engage the recruiter when obstacles occur in scheduling process. Partner with administrative assistants within all levels of the organization, including VP and C-Suite, for scheduling support. Oversee coordination of on-site interviews, including partnering with Client's travel vendor to arrange domestic travel and accommodations and managing the candidate reimbursement process. Guarantee interview schedules and receipts are accurately captured to ensure compliance to federal mandates. Ensure schedule accuracy and confirm finalized interview details with the interview team and candidate two days prior to interview date. Manage requisition and candidate workflow in the applicant tracking system. For high level candidates, personally escort them through their interview day to maximize the opportunity to provide a world-class candidate experience. Attend weekly team meetings and share current scheduling volume. Assist colleagues when appropriate to ensure work is evenly distributed among the coordinator group. Self-motivated in problem-solving and taking initiative to find solutions for day-to-day obstacles. Prioritize relationship management with colleagues, recruiters, hiring managers and HR stakeholders. Ownership of workload and nuances within assigned business functions. Constantly increase the knowledge base and contribute to process improvement. Participate in quarterly team meetings/presentations, while engaging members on relevant industry topics. Qualifications Minimum of an Associate Degree required. A degree in Human Resources is preferred. Minimum of 2 years of previous experience in staffing coordination or in an HR environment. Excellent communication skills (verbal and written) are required to interact extensively with personnel at all levels within the company. Excellent organizational and customer service skills, including email/phone etiquette, attention to detail, follow-up, and can-do attitude. Effectively handles multiple tasks and ability to prioritize workload. Strong MS Office experience, especially Outlook, Word, Excel, and PowerPoint