Program Assistant, Clinical Trials Office (per diem)

Position: Program Assistant, Clinical Trials Office

Location: Boston, MA

Schedule: Per Diem

ABOUT BMC:

At Boston Medical Center (BMC), our diverse staff works together for one goal - to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.

You'll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you'll have the tools you need to take charge of your own practice environment.

POSITION SUMMARY:

The Program Assistant is responsible for providing administrative support for the program and program staff. The Program Assistant will be point person to support all administrative tasks and requests.

JOB RESPONSIBILITIES:

ADMINISTRATIVE DUTIES

• Assists with manuscripts, generating conference abstracts, editing publications, submitting abstracts, and etc.,
• Correspond with external staff in regards to attending weekly meetings. Communicate with outside partners for scheduling events
• Schedule meetings and communicate with external organizations as necessary. Take weekly team meeting minutes for team and disseminate

• Collect, create, copy and fax programmatic materials as needed/requested
• Communicate with internal/external programs in regards to the program, respond to inquiries about program. Assist in the creation of programmatic materials such as brochures, packets
• Assist with project meetings (taking minutes, preparing handouts, and arranging conference calls) and managing the flow of clinic

COMPLIANCE AND CONTRACT REPORTING

• Complies with departmental, regulatory and grants/contract requirements for documentation recording, and data collection, and submits department statistics and other records and reports within required time frames.
• Gather data and information and contribute to preparation of presentations, reports and documents, as directed
• Update program manuals and guidelines, as needed

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

JOB REQUIREMENTS

EDUCATION:

• Bachelor's Degree (or equivalent combination of formal education and experience) required.

EXPERIENCE:

• Two years of related experience is highly preferred.
• Non-profit program coordination is a plus.

KNOWLEDGE AND SKILLS:

• Ability to be self-directed, prioritize essential tasks and balance numerous responsibilities.
• Must have excellent interpersonal skills, including and ability to work with individuals from a variety of disciplines, and on a variety of levels.
• Excellent oral and written communication
• Proficient with standard Microsoft programs (i.e. MS Word, Excel, PowerPoint, Outlook) and web browsers.

ABOUT THE DEPARTMENT:

As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn't dictate health.

Boston Medical Center is an Equal Opportunity/Affirmative Action Employer.If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail toTalentacquisition@bmc.orgor call617-638-8582to let us know the nature of your request.

Equal Opportunity Employer/Disabled/Veterans