Program Administrator, Center for Law, Energy & the Environment (4263C), Berkeley Law - #75131

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

At Berkeley Law, we are committed to excellence in education and scholarship, as well as equality of opportunity. We believe we have a responsibility to use our substantial intellectual capital to help solve real-world problems and to create a more just society through clinics, research, and policy engagement. We believe that a Berkeley Law degree is a tool for change, both locally and globally, and that we should be educating the leaders of tomorrow. We maintain an environment that nurtures academic and personal growth, respects a diversity of ideas, and stimulates independent thought and critical reasoning.

Building upon its history of and commitment to public service and research, Berkeley Law is home to leading environmental and energy law and policy curricular programs that provide dedicated students with a broad base of expertise in the fields. It is also home to the Center for Law, Energy & the Environment (CLEE), which leverages the expertise and creativity of the faculty, staff, and students in applied research that produces pragmatic policy solutions to critical environmental and energy challenges.

Position Summary

The Program Administrator is responsible for the day-to-day administrative operations for CLEE and supports the environmental and energy law curricular programs. Under the direction and supervision of the Director of Operations, the Program Administrator will assist in a wide range of administrative services including communications, event planning, business services, and human resources, and possibly including IT, facilities, financial management, and/or student services. General management duties include long and short-range strategic event planning and directing all administrative activities.

Application Review Date

The First Review Date for this job is: 01/03/2025. For full consideration, please apply by 01/06/2025.

Responsibilities

Administers defined operational programs and activities for CLEE, which may include some of the following functions: advancement, business services, finance and expense management, facilities, space planning, student services, human resources, communications, and informational technology. Tasks vary in scope and complexity, but require high-level independence, self-direction, and decision-making.

Responsible for the day-to-day coordination and administration of CLEE's activities, including events, engagement, communications, research program publications, and environmental and energy law student activities and certificate program. Serves as an administrative point of contact and responds to administrative inquiries; ensures that records and databases are current and accurate; liaises with IT/Media/Facilities/Business Services on program and event needs; and provides other administrative support for the research programs and Director of Operations as needed.

Advancement Support:

• Supports CLEE Advancement director in donor outreach and tracking.
• Coordinates and schedules donor events.
• Assists with coordinating annual reporting.
• Collects and compiles relevant information for annual reports.

Event Coordination:

• In consultation with Director of Operations, assists in planning and budgeting, coordinating, and administering all energy and environmental law activities and events, both internal at Berkeley Law and external for practitioners and alumni.
• Supports and coordinates meeting and event logistics to ensure that room reservations, catering, materials preparation, and outreach to appropriate constituents are executed accordingly
• Liaises with the Business Services Office, Event Services Unit, and other departments at Berkeley Law, as well as external constituents (if any), when planning and executing events.
• Assists with onboarding, training and mentoring student assistants, interns, and volunteers.
• Serves as a resource to students for forms and other information related to environmental courses, certificate programs, etc.

Participates in the development and revision of materials for online, print, and other distribution, including web content, print publications, and marketing, publicity and other outreach materials.

• Consults and collaborates with staff, faculty and the Communication Department to develop and create newsletters, publicity materials, student outreach materials and other correspondence for the Center and the programs, for use in alumni mailings, annual reports, marketing purposes, and other.
• Manages the CLEE and curricular program sections of the website and social media accounts (Twitter, LinkedIn, etc.), developing content as necessary and maintaining a strategic digital communication plan.
• Assists in ensuring that contact databases are kept up to date and used effectively.
• Ensures that the program's web presence is optimized, and that web content is dynamic and current.
• Produces publicity materials for all CLEE events and manages distribution through Law School and social media channels.
• Maintains and regularly updates CLEE events and production calendar

Processes financial transactions and functions as a resource on issues such as escalated customer service programs, complex financial discrepancies, and vendors. This includes managing grants and contracts, and engaging in financial and administrative maintenance processes.

• Processes business transactions including invoices and reimbursements in BearBuy, and researches and resolves vendor issues as required.
• Participates in the development and revision of CLEE's operating procedures and guidelines as relevant.
• Assists with travel arrangements for invited speakers, staff, and students.
• Purchases and processes reimbursements for supplies and other items.
• Collaborates with internal and campus-wide financial experts on best practices and to properly manage reimbursements and expenditures.

Gathers, maintains, and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluation of current and proposed services, etc.

• Develops and maintains budget for ongoing activities and final reports on completed ones.
• Produces documents, reports, and analysis of programs as required.
• Keeps databases up-to-date with contact, financial, and other data.

Develops and maintains a system for capturing and tracking institutional memory.

Engages in professional development and training opportunities. Other duties within the scope of the classification assigned as needed.

Required Qualifications

• Knowledge of a variety of administrative operations activities such as events planning, fundraising processes, website management, finance and accounting, and contracts and grants regulations and guidelines.
• Prior administrative and/or office management.
• Solid communication and interpersonal skills to communicate effectively with diverse audiences, both verbally and in writing.
• Strong skills in short-and long-term planning, analysis and problem solving and customer service.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Demonstrated ability to prioritize, exercise initiative and sound judgement, while effectively.
• executing multiple projects with competing deadlines.
• Excellent computer skills, including proficiency with MS Office.
• Strong attention to detail.
• Familiarity with print and digital media.
• Ability to be a self-starter, to take initiative and work independently as well as on a team.
• Ability to think creatively to solve problems and develop solutions.
• Ability to use discretion and maintain all confidentiality.
• Ability to use sound judgment in responding to issues and concerns.
• Ability to attend occasional evening or weekend events.
• Demonstrated commitment to and understanding of diversity, equity, inclusion, and belonging (DEIB), and ability to apply and integrate core concepts of DEIB into everyday practice.
• Must be committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included.
• Must demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.
• Familiarity and competence with Adobe tools (InDesign, Illustrator, Photoshop) and
• Experience with various data management software platforms such as Excel and Salesforce.
• Experience with and/or can quickly learn campus-specific computer applications such as BearBuy and CalAnswers.
• Experience with print and digital marketing.

Education/Training

• Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

• Interest and/or experience in environmental and/or energy law and policy.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $33.61 (Step 4) - $36.77 (Step 8).

• This is a full-time, Career position that is eligible for full UC benefits.
• This is non-exempt, bi-weekly paid position.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

• This is not a visa opportunity.
• This position is eligible for up to 20% remote work. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

The University of California's Affirmative action policy.

The University of California's Anti-Discrimination policy.