Accounts Payable Coordinator

Performs AP tasks to ensure the timely and accurate payment of Accounts Payable. Processes AP vouchers, scans of invoices, reviews and processes match exceptions. Prevents and recovers duplicate payments, resolves over payments, prevents lost discounts / rebates, and processes employee expenses. Provides exceptional customer service to address and resolve AP related inquiries from hospital department managers, employees, associated personnel, and vendors while enforcing Boston Children's Hospital BCH processes and policies.

The Accounts Payable Coordinator shall be responsible for:

• Processing invoices, payment requests, vouchers, etc. for payment and recording in the AP ledger. Educating, enforcing and reinforcing AP processes and polices with AP customers. Resolving and documenting customer service inquiries and issue resolution.
• Functioning as the first line accounts payable contact for Hospital department personnel to determine the status of invoice payment and resolving problem invoices. Following through with hospital personnel to ensure that invoices are being processed within departmental procedures and responding to inquiries in a timely and professional manner.
• Directing the flow and control over incoming mail paper and electronic, including scanning, resolving image integrity issues, and linking vouchers to images in the document retention and process system.
• Documenting and directing departmental phone calls, releasing checks for pickup and general accounting requests, and resolving customer service inquiries and related discrepancies.
• Resolving discrepancies between invoice data and AP system edits and/or business rules independently or in close cooperation with Supply Chain Management personnel.
• Facilitating the completion of invoice process approval and coding, and verifying data extracted from AP imaging system is accurate prior to submission to later stages of processing.
• Expediting the process of discount invoices and related discrepancies.
• Identifying and escalating AP process issues and opportunities. Providing assistance to other AP staff in evaluating and resolving related problems and issues. Assisting in implementing changes to internal systems and procedures.
• Verifying and recording payment information and obtaining receipt confirmation to release payment as needed. Documenting all discrepancies in accordance with department policy. Following up on and documents missing price, authorizations/approvals required for check disbursements and for payments that are outside of the contract terms. Verifying adjustments for voided and manual checks and/or special request payments.

To qualify, you must have:

• High School / GED and one to two years of related college coursework. Associate's degree preferred.
• Minimum of 1 year of experience in an Accounts Payable function.
• Basic understanding of accounting principles such as AP disbursement process including: purchasing, receiving, inventory, and general accounting interfaces.

Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

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