Onboarding Coordinator

AESC is looking to add an Onboarding Coordinator to our team in Florence, SC.

• Full-Time
• On-site

AESC is a global leader in the development and manufacturing of high-performance batteries for zero-emission electric vehicles and energy storage systems. Founded in Japan in 2007 and headquartered in Yokohama, AESC has been building manufacturing capabilities around the world in the U.S., U.K., Europe, Japan and China to serve key markets and leading customers locally for over 14 years. Today, AESC has become the partner of choice for the world's leading OEMs and energy storage providers in North America, Europe, and Asia. Its advanced technology powers over one million electric vehicles and provides more than 15GWh of installed capacity for battery energy systems in over 60 countries.

AESC is expanding its footprint in the United States with gigafactories in Kentucky, South Carolina, and Tennessee to meet the growing demand for EV and BESS batteries and strengthen its presence in the North American market. AESC's Tennessee gigafactory in Smyrna, which has been operational since 2012, produces batteries for Nissan. The Kentucky gigafactory in Bowling Green will supply Mercedes-Benz with high-performance battery cell modules. The South Carolina gigafactory in Florence will supply technology-leading battery cells for new electric models produced in BMW Group's Spartanburg plant. AESC is committed to our local communities where it is making its investments, creating jobs, and supporting local charities.

The Onboarding Coordinator is responsible for ensuring a seamless and positive experience for new hires from offer acceptance through their first weeks of employment. This role collaborates with HR, hiring managers, and other departments to manage the onboarding process, ensuring that all necessary paperwork, training, and introductions are completed efficiently. The Onboarding Coordinator plays a vital role in fostering engagement and retention by providing a structured and supportive onboarding experience.

What You Will Do

• Serve as the primary point of contact for new hires, providing them with necessary information and guidance before and during onboarding.
• Coordinate and assist with all aspects of the onboarding process including I-9 verification, and new hire documentation.
• Ensure compliance with federal, state, and company policies related to onboarding and new hire processes.
• Work closely with TA, HR, hiring managers, IT, and facilities to ensure new employees have the necessary equipment, system access, and workspace upon arrival.
• Organize new hire orientation sessions with our readysc partner, ensuring a welcoming and informative experience for hourly employees
• Organize new hire orientation for non-exempt employees ensuring a welcoming and informative experience running simultaneously to hourly sessions
• Partner with readysc to participate and help host "pre-hire' sessions with upcoming hourly employees to better assist in talent streamlining
• Maintain accurate and up-to-date onboarding records in the HRIS and other relevant systems.
• Provide support to new hires by addressing questions and resolving any issues that arise during their transition.
• Track and monitor new hire progress, gathering feedback to continuously improve the onboarding experience.
• Support broader HR initiatives related to talent acquisition, training, and employee engagement as needed.
• Other duties as assigned.

Welcome to AESC, where you'll have the opportunity to tackle the world's most fascinating challenges alongside exceptionally talented individuals who are driven to make a difference. We strive to ensure that our employees are well taken care of, enabling them to focus on their work and contribute to our collective mission.

We offer:

• Comprehensive compensation packages including a competitive salary and a rewarding bonus program.
• An inclusive and diverse work environment that fosters and encourages professional and personal development.
• Highly automated, clean, safe, and temperature-controlled production environment
• Medical, Dental and Vision Insurance
• HSA and Flexible Spending Accounts
• 401K with company match
• Life Insurance (Company paid and additional voluntary life available)
• Paid Vacation and 14 Paid Holidays
• Short term and long-term disability coverage (Company Paid)
• Tuition reimbursement

• Bachelor's degree in Human Resources, Business Administration, Communications, or a related field preferred. Equivalent work experience will be considered.
• 3+ years of experience in human resources, talent acquisition, or a related field, with a focus on onboarding and employee engagement preferred
• Strong organizational skills with attention to detail and the ability to manage multiple priorities effectively.
• Excellent communication and interpersonal skills, with a customer-service mindset.
• Proficiency in HRIS and applicant tracking systems
• Working knowledge of federal and state employment laws related to new hire processes.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Ability to work in a fast-paced evolving environment

Even if you don't meet every requirement, we encourage you to apply. Your application allows us to learn more about you and find potential fits within our team. We strive to respond to all applicants promptly, though times may vary with submission volume. If you don't receive an immediate response, it doesn't reflect on your candidacy; we'll keep your application for future opportunities. Thank you for your patience and enthusiasm as we improve our application process.

At AESC, we are committed to providing Equal Employment Opportunity (EEO) to all individuals. We participate in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S Join us in our passion to design, manufacture, and sell high-performance products, contributing to a sustainable and zero-carbon emission future.

• Ability to remain in a stationary position for extended periods.
• Ability to move about the office as needed to assist new hires and coordinate onboarding logistics.
• Ability to operate a computer and other standard office equipment.
• Occasionally lift or move up to 25 pounds as needed.

The Onboarding Coordinator primarily works in an office setting but may be required to provide support in a manufacturing facility, which includes moderate noise levels and temperature variations. Collaboration with various departments and external partners is a key aspect of this role.

Candidate must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately, and without causing significant safety threat to self or others. The statements made herein are intended to describe the general nature and level of work being performed by employees assigned to this job classification. They are not intended to be construed as an exhaustive and inclusive list of all responsibilities, duties, and/or skills required of personnel so classified.

Hiring is contingent upon successful completion of drug screen and background check. AESC US LLC is a drug-free workplace.

Minimal domestic travel required