Administrative Assistant - MEDOPS Program Management

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.

Summary:

The Administrative Assistant / MEDOPS Program Management shall perform services co-located with clinical operations at Clay National Guard Center (CNGC) in Marietta and Fort Stewart. The contractor shall maintain 100% compliance with all site-specific protocols and operational requirements. The purpose of this requirement is to provide program readiness support for Soldier Readiness Processing (SRP).

Essential Job Functions:

• Shall oversee non-clinical medical operations throughout Georgia, including CNGC, Fort Stewart, and Macon.
• The contractor shall submit care plans for Soldiers identified with medical conditions.
• The contractor shall submit a staffing plan for each Medical Readiness Event to the COR.
• The contractor shall complete the credentialing process for all GA Military Providers in accordance with AR 40-68 Clinical Quality Management and the C2P2 Board.
• The contractor shall provide weekly updates to the COR on the credentialing process and submit quarterly reports identifying the status of all providers.
• The contractor shall establish and maintain communication with credentialing personnel at various MTFs to ensure quality control of the credentialing process.
• The contractor shall consolidate and submit weekly medical readiness data, including medical and dental readiness categories, to the COR.
• The contractor shall facilitate monthly meetings with the COR to discuss the management of medical cases.
• The contractor shall track all MRC 3 Soldiers, including DL codes, and all MRC 4 Soldiers, using a case tracker report.
• The contractor shall manage check-in/check-out processes, maintain a roster of all scheduled Soldiers, perform MEDPROS data entry, and manage cases for medical readiness events.
• The contractor shall run monthly projected (90 days out) MRC 4 rosters using the Commanders Portal medical database and coordinate with units to schedule Soldiers for events.
• The contractor shall maintain a roster of all Soldiers scheduled for medical readiness events and ensure IMR data from MEDPROS is updated and printed for all locations.
• The contractor shall enter medical requirements into the Medical Operational Data System (MODS) and prepare pre- and post-event status reports, including entry and exit MRC data.
• The contractor shall pull reports from automated systems such as MEDCHART, eProfile, eCase, MRR, DENCLASS, and AVS to ensure all referrals are documented.
• The contractor shall input and monitor MEDPROS data for all medical requirements, ensuring scheduled services are completed and updated.
• The contractor shall provide a report of any abnormal lab values obtained during PHA events to the DSS

Necessary Skills and Knowledge:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills for coordinating with military personnel, medical providers, and leadership.
• Ability to prepare reports, briefings, and professional correspondence with accuracy and attention to detail.
• Strong customer service skills.
• Proven ability to track, prioritize, and manage multiple time-sensitive tasks.

Minimum Qualifications:

• High school diploma or equivalent required.
• Minimum of 3 years of experience in administrative support, program coordination, or medical operations support, preferably in a military or healthcare environment.
• Must obtain a CAC.
• Must have a valid Secret security clearance (or higher) or be able to obtain one.
• Occasional service is required after hours and on weekends.
• Frequent travel for attending training, conducting training, delivering briefings, observing field operations, and attending conferences is required and reimbursable with COR approval.

Preferred Qualifications:

• Associate or bachelor's degree preferred.
• Prior experience working in a military environment is highly desirable.

Pay and Benefits
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.