Associate Expert Drug Supply, Warehouse Specialist

Job Description Summary

Job Description

Your Key Responsibilities:

Your responsibilities will include, but are not limited to:

• Responsible to receive, store and issue materials, ensuring accuracy and compliance with specifications such as storage condition.
• Perform and maintain accurate, timely and neatly written and electronic documentation.
• Responsible for inventory management and control including maintenance of material inventory levels and ordering as needed to ensure uninterrupted supply of materials.
• Expedite and adjust orders as necessary to accommodate the evolving needs of the business.
• Organize and optimize warehouse storage in accordance with established systems and processes and ensure all inventory items are accurately documented within the business tool system and aligned with physical location.
• Track all raw materials from the time of purchase through to receipt, ensuring complete visibility and accountability.
• Conduct regular inventory cycle counts to ensure ongoing accuracy and reliability of inventory data.
• Oversee the shipping of all materials from TRD Labs, including hazardous, export, and temperature-sensitive shipments.
• Maintain accurate data within the ERP system, focusing on invoice and vendor management to streamline operations, including the resolution of invoicing issues and updates to vendor data.
• Maintain warehouse and work areas in clean and organized conditions for inspection readiness.
• Complete all required job specific trainings and adhere to rules, regulations and requirements. Cross train other associates.
• Ability to learn and operate applicable computer systems, including but not limited to ESOPS D2, SAP, SRM R2, etc. Familiar and capable of using MS office suite.
• Ability to handle physical requirements, including but not limited to, extended standing, walking, sitting, repeated bending and lifting up to 50 pounds.
• Must work in accordance with all safety requirements (OSHA), cGMP regulations (FDA), and housekeeping practices while performing duties. Prioritize activities with safety, compliance, and product quality in focus. Inform supervisor and others of issues, challenges, and barriers to safety and run schedule, and recommend possible solutions.

Role Requirements

• A minimum of a High School diploma is required. Associates degree or Bachelors degree is preferred.
• 1 year minimum of pharmaceutical warehouse material handling required
• Strong communication and organizational skills; detail oriented
• Ability to work independently with minimal supervision
• Ability to work effectively in a team and maintain a professional work environment
• Physically capable of lifting and moving materials (up to 50 lbs.) safely.
• MS Excel experience

Desired Requirements:

• A minimum of 3 years of Logistic, Distribution and/or Warehousing experience in a biotech or pharmaceutical industry is preferred
• Intermediate MS Excel knowledge

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients' lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Benefits and Rewards: Read our handbook to learn about all the ways we'll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards

Commitment to Diversity & Inclusion: The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Novartis Compensation and Benefit Summary: The pay range for this position at commencement of employment is expected to be between $23.55-$44.56/hour; however, while salary ranges are effective from 1/1/25 through 12/31/25 fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills, and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network

EEO Statement:

The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.

Accessibility and reasonable accommodations

The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an e-mail to us.reasonableaccommodations@novartis.com or call +1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Salary Range

Skills Desired