Maintenance - Planner/Scheduler

Description

Position Summary

The Maintenance - Planner/Scheduler (internally known as Project Coordinator - Planner Scheduler) is responsible for coordinating and scheduling maintenance, repairs, and facility improvement projects. This role involves liaising with internal teams, external contractors, and vendors to ensure timely and efficient execution of facility-related tasks while maintaining a safe and functional work environment.

Primary Duties

• Collaborate with maintenance teams to develop and implement maintenance schedules and plans.
• Schedule preventive maintenance tasks for equipment, systems, and facilities.
• Coordinate maintenance activities to minimize downtime and disruption to operations.
• Assist in planning and coordinating facility improvement projects, renovations, and upgrades.
• Liaise with contractors, vendors, and suppliers to ensure timely delivery of materials and services.
• Monitor project progress and report on key milestones and deadlines.
• Receive and prioritize work orders for facility maintenance and repairs.
• Allocate resources, including personnel and equipment, to complete work orders.
• Track and update work order status, including completion and quality of work.
• Assist in preparing and managing facility maintenance budgets.
• Monitor expenditures and track costs related to maintenance and projects.
• Identify cost-saving opportunities and recommend efficient resource allocation.
• Maintain accurate records of maintenance activities, work orders, and project documentation.
• Generate reports on maintenance schedules, project progress, and budget utilization.
• Analyze data to identify trends and opportunities for improvement.
• Coordinate with vendors and contractors for service agreements, quotes, and work schedules.
• Evaluate vendor performance and ensure adherence to service level agreements.
• Manage relationships with vendors to ensure quality service and cost-effectiveness.
• Ensure compliance with health, safety, and environmental regulations in all facility-related activities.
• Conduct safety audits and inspections of facilities and work areas.
• Promote and maintain a safe work environment for employees and visitors.

Training, Education and Experience

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or a technical trade.
• In lieu of a degree, 5+ years of technical experience
• Proven experience in facilities coordination, maintenance planning, or project management.
• 5+ years of technical experience

Knowledge, Skills and Abilities

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in computerized maintenance management systems (CMMS) and project management software.
• Knowledge of building codes, regulations, and industry standards.
• Ability to work independently and collaboratively in a team environment.
• Attention to detail and problem-solving abilities.
• Cultural alignment with our core values: Safety Leadership, Care & Empathy, Customer Service, and Diversity, Inclusion & Equality

Working Conditions and Physical Requirements

• Ability to remain in stationary position, often standing, for prolonged periods.
• Ability to ascend/descend stairs, ladders, ramps, and the like.
• Domestic travel up to 5%

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