Assistant Dean, Finance

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Management

• Provide strategic leadership, supervision and mentor employees in the College's Business/Finance Office, which is a team of approximately 7 employees
• Provide clear direction and strategic guidance, ensuring operational efficiency and alignment with the College's financial and administrative objectives
• Develop and implement training initiatives to enhance team competencies, ensure compliance with institutional policies, and support process optimization
• Conduct regular team meetings to communicate priorities, address challenges, and enhance collaboration
• Lead and oversee annual career conversations, ensuring meaningful discussions around performance, growth opportunities, and career progression

Budgeting and Financial Analysis

• Assure timely development and preparation of comprehensive annual College "all funds" budget (approx. $23 million annually), taking into account revenues from a diverse set of sources
• Establish and manage budget categories and operating budgets. Monitor budget during the course of the fiscal year. Monitor account balances, encumbrances, and transaction coding
• Create, implement, and maintain financial reporting systems that are relevant to the unique needs of the College and that are accurate and flexible
• Advise the Dean as to the best utilization and leveraging of College resources
• Analyze budget needs and requests; utilize budget and historical data to assist with planning future needs for hiring, student support, and other college initiatives
• Provide analysis, planning, and strategic budgeting for new enterprises and initiatives
• Oversee and monitor fulfillment of commitments such as startup, retention, faculty incentives, renovation, salary, and program development
• Review and analyze current budget allocation and possible impact of new budget model
• Prepare and make presentations to faculty, staff, and university leadership to report College financial projections

Financial Transactions Oversight

• Ensure transactional work is managed in accordance with university policies and procedures
• Communicate financial information and business policies and procedures to faculty, administrators, staff, students, and stakeholders
• Oversee College's Foundation and UA Gift accounts ensuring proper use of funds
• Monitor expenditure of funds for adherence to policies and procedures of the College, university, federal government, state, and the Law College Association
• Manage Faculty research allotment expense reporting and assist faculty with reimbursements
• Serve as College approver of MSS transactions

Other

• In partnership with University centralized human resources, provide leadership for the human resources functions for the College
• Supervise grant administrator's handling of all pre- and post award grant management; provide information, advice, and training to college personnel in grant proposals and implementation. Oversee grant administrator's work with Engineering Research Administration Services (ERAS) on routing and submission of proposals
• Collaborate with the college's Alumni & Development team on gift-related matters
• Collaborate with the college's admissions and financial aid team on scholarship and tuition waivers and the posting of same to Bursar accounts and UAccess
• Serve as a member of College and University committees including Senior Leadership Team (SLT), College Scholarship Stakeholders, College Academic Business Officers (CABO), and University Business Officers (UBO)
• Other duties as assigned

Knowledge, Skills and Abilities

• Proficient skills in financial principles and the ability to prepare and dissect complex budgets
• Knowledge of financial modeling, variance analysis, and interpretation of financial data
• Ability to clearly explain financial information to faculty, staff, and senior administrators both verbally and in writing
• Knowledge in accounting principles, governmental accounting, and University policies and procedures
• Ability to write, interpret, implement, and communicate policies and procedures

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 11 years of related work experience, including 7 years of managerial experience, preferably in large complex institutions or organizations, or equivalent combination of education and work experience. Requires experience in leading multiple teams, projects, programs, and/or functions.

• Experience leading financial operations in a complex organization
• Master's degree in business and/or finance
• Progressive responsibility and experience in an academic institution
• Experience with university systems (i.e. UA Analytics and All Funds Budgeting Reporting)