Associate Director of Conference and Southampton Housing Administration

Who We Are
We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following:

• Named one of the "Most Promising Places to Work in Student Affairs" by Diverse Magazine.
• Serving a highly diverse student body (click here for more information).
• Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.
• Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.

Click here for more about Student Affairs.

Required Qualifications (as evidenced by an attached resume):
Master's degree (foreign equivalent or higher). Five (5) years of full-time management experience in College Housing. Experience supervising professional staff. Experience working with a diverse campus population of students, faculty, staff, and outside constituencies.

Preferred Qualifications:
Master's degree (foreign equivalent or higher) in Student Personnel Administration, Higher Education, or related field. Experience with developing and implementing staff training programs. Experience with budget preparation, coordination, and/or tracking of expenses. Leadership experience on a department or division level (i.e., chairing a committee, leader of a workgroup or initiative, etc.). Experience with student crisis and risk management. Experience advancing diversity, equity, and inclusion efforts. Experience with conference housing. Experience in managing housing databases, rosters, and billing. Experience working with internal and external clients and revenue generation.

Brief Description of Duties:
Reporting to the Director of Housing Administration at West Campus. They will oversee all conference housing at both campuses and be in charge of all housing administration components of Southampton Campus. The Assistant Director of Conference Housing will report to this position. Due to increased conference growth at both campuses this role is needed to support the entire operation. The Associate Director will need to be at each Campus 2-3 days per week.
The primary responsibility of this position will be to increase revenue and recruitment efforts of new business for the 4,400 summer beds across both campuses. In addition, they are responsible for 212 Southampton Campus' academic year beds, most of which can be used for conference business.

Administration and Operation:

• Set standards for Conference Housing operations for both campuses including: Linen management, Agreement, rates, and billing practices and processes
• Leads the advisors and chairs of the West Campus Conference Housing Committee which is a partnership between the Residential Education and Housing Administration
• Partners with West Campus Directors of Business Operations, Safety and Support, and IT for all Southampton Campus needs: Fitness center, Safety, Mail, Budgets and purchasing, Furniture inventory, Linen inventory, Facilities, Responsible for marketing efforts for Conference Housing and Southampton Housing in collaboration with Student Affairs marketing leadership and Campus Residences Marketing Coordinators.
• Implement a comprehensive training program for all Summer and Conference Housing staff including mandatory SUNY Child Safety Protocol training. Integral to the training program is also a session focused on customer service.
• Monitor conference housing operations to ensure that NYS Safety Plans for Youth Academic/Cultural Enrichment Conferences and Sports Camps are in place and adhered to by sponsoring groups who utilize residence hall space as a component of their program.
• Provide leadership to the Director of Student Life, Office Coordinator, Residence Hall Director and student staff at Southampton for all conference and housing operations.
• Responsible for investigating, responding to, and answering questions and concerns related to housing occupancy and housing administration protocols from summer students, conference participants, and parents.
• Support and assist the Director of Housing Administration in projections, policy development, and managing campus partners' needs for Conference Housing and Southampton.

Functional Responsibilities:

• Serve as the Campus Residences lead for admissions-related events for Southampton.
• Responsible for building partnerships to increase academic year housing at Southampton and Conference Housing for both campuses.
• Meet regularly with the Director of Student Life at Southampton to evaluate, plan, and implement major opening, closing, occupancy, and area office management processes.
• Coordinate all efforts related to academic year occupancy management.
• Ensure assignment accuracy and maintain procedures for all emergency reassignments.
• Develop and maintain relationships with Student Financial Services to ensure financial accuracy.
• Audit and ensure financial transactions and student billing are accurate.
• Partner with Residential Education and Facilities to ensure room readiness, facilitate quick room turn-overs, and efficiently manage occupancy issues.
• Attends CPDC and COM coordination meetings for Southampton and Conference Housing representation.
• Develop recruitment plans and strategies with University Conference and Event Services.

Staff Supervision:

• Recruit, select, supervise, and evaluate professional, administrative, and student staff members.
• Advise, direct, support, and develop team members through daily supervision and regular staff meetings.
• Facilitate the ongoing training and skill development for team members.
• Promote group cohesion and a sense of teamwork.
• Promote staff growth through individual contact, regular staff meetings, training activities, and workshops.
• Regularly assess staff training needs and work with colleagues to offer programs to meet those needs.
• Direct and lead the creation and implementation of University and departmental engagement initiatives and educational activities.
• Provide and encourage continued professional development for team members.
• Provide expectations, standards, and indirect supervision to Southampton Fitness Center staff and West Campus front office assistants supervised by the housing office coordinator.

Crisis and Risk Management:

• Serve as a resource during crisis situations involving student and conference housing assignments.
• Liaison with campus partners in CARE and Student Support Teams alongside the Director of Student Life at Southampton on student issues being reported.
• Respond to after-hours emergencies that relate to housing reassignments.
• Develop plans and resources to be prepared for larger-scale reassignments due to unanticipated environmental crises.

Professional Development and Committee Involvement

• Participates in opportunities that promote their learning, growth, and development (i.e., classes, training, committees, webinars).
• Contributes to the Division of Student Affairs and Stony Brook University by attending and/or supporting events, activities, and programs sponsored by areas within and outside the Office of Student Life (i.e., campus-wide traditions, events, programs)
• Other duties or projects as assigned as appropriate to rank and departmental mission.
• Evening and weekend work may be required at times.

Special Notes:
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

In addition to the employee's base salary, this position is eligible for $3,400 UUP annual location pay, paid biweekly.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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