DOT Compliance Coordinator

Job Title: DOT Compliance Coordinator

Normally Reports to: Safety Compliance Manger

Position Location: Houston, TX - Onsite

Job Objective:

To perform responsible to work with employees to ensure they are in compliance with all local and federal state laws and regulationsalong with company policies for all branch location sites per state. Coordinates the preparation and completion of regulatory and compliance documents by maintaining orderly updated documentation.

Essential Duties and Responsibilities: In addition to the essential job functions described below, all associates will perform duties as requested by management.

• Ensure program compliance around Driver Qualification Files. Maintain driver qualification files, collect and post missing and expiring documents.
• Provide administrative and clerical support including recordkeeping, invoice payment and problem resolution to ensure compliance with company policies and DOT regulations.
• Ensures all training, medical, driver and DOT employee records are current according to all corporate guidelines.
• Follow up with managers and drivers to acquire required documentation.
• Ensure new hire drivers are qualified before operating a commercial motor vehicle.
• Provide support on scheduling appointments for drivers to renew medical examinations.
• Order and monitor MVRs (motor vehicle records) and report drivers who are disqualified to drive.
• Respond to inquiries for Safety Performance History Request Reports on previously employed drivers.
• Assist Safety Compliance Manager to ensure employee compliance of local, state, and federal safety regulations
• Assist in managing company random drug and alcohol testing program, including performing DOT andNon-DOT Drug and Alcohol screenings
• Maintain compliant active and inactive employee files
• Assist in New Hire safety orientation - including but not limited to, entering, and uploading information into multiple systems, preparing PPE packs, collecting paperwork, and assigning site specific training
• Create reports and metrics. Maintain Weekly Status Reports.
• Must be willing to work flexible hours during times of increased work activity
• Other duties as assigned by Manager

Knowledge, Skills, and Abilities:

• Minimum 2 years' experience working in a DOT compliance related position
• Strong understanding of DOT and FMCSR compliance regulations
• Excellent interpersonal and communication skills with people at all levels of the organization, external customers, and contractors.
• Demonstrated organizational skills, and ability to handle multiple projects.
• Proficient with Microsoft Office applications: Outlook, Excel, Word, and PowerPoint
• Excellent follow-up skills, attention to details and accuracy
• Support DOT record keeping duties for an assigned Areas/Locations/Market
• Communication with respective management teams on DOT issues/concerns
• Knowledgeable to coach/train management teams on correct DOT processes
• Scan, upload, and file documents
• Create spreadsheets and reports, as required
• Additional administrative tasks, as needed

Physical Requirements:The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

• Vision: minimum vision required to prevent injury from oneself and others
• Hearing: perceiving the nature of sounds with or without correction
• Talking: expressing or exchanging ideas by means of the spoken word
• Lifting small, weighed objects constantly;20-50-pound objects occasionally.
• Climbing ladders, stairs, and ramps
• Balancing, pushing, and pulling.
• Crouching, kneeling, reaching, and grasping objects.
• Walking: move about inside the office and/or branch facilities as well as airport/travel needs
• Sit/Stand: Must be able to remain in a stationary position 50 percent of the time.
• Capable of traveling as required.

$24 hourly

Houston onsite

Other market comparable roles could be similar to Dot Coordinator, DOT Specialist, DOT Administrator, Safety/Compliance Coordinator