Senior Administrative Specialist

University of North Texas - Denton
United States, Texas, Denton
1155 Union Circle (Show on map)
Feb 20, 2025
Title: Senior Administrative Specialist Employee Classification: Sr Administrative Specialist Campus: University of North Texas Division: UNT-Provost SubDivision-Department: UNT-College of Engineering Department: UNT-Computer Science & Engineering-130310 Job Location: Denton Salary: $36,383.40 FTE: 1.000000 Retirement Eligibility: TRS Eligible About Us - Values Overview: Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at www.UNTSystem.edu. Department Summary The Computer Science and Engineering department is home to 10 Professors, 12 Associate Professors, 15 Assistant Professors, 13 Clinical Associate Professors, 17 Clinical Assistant Professors, 1 Clinical Professor and 4 Lecturers, over 200 Ph.D. students, over 2,900 master students, and almost 2,300 bachelor students. We offer a Ph.D. degree in Computer Science and Engineering, M. S. degrees in Artificial Intelligence, Computer Science, Computer Engineering, Cybersecurity, and Data Engineering, ABET-accredited B. S. degrees in Computer Science and Computer Engineering, and an ABET-accredited B. A. degree in Information Technology, and a new B. S. degree in Cybersecurity. Additional information about the department is available at: http://cse.unt.edu. Position Overview This position will coordinate travel requests and reimbursements for students, faculty, and prospective faculty. It will involve submitting requisitions in collaboration with IT and the appropriate faculty members, as well as purchasing departmental items needed for teaching and basic office functions. The role includes completing monthly expense reconciliations and maintaining budgetary items in coordination with the Senior Administrative Coordinator. Additionally, the position will assist other staff members with event management, including setup and breakdown. Minimum Qualifications Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training Knowledge, Skills and Abilities Exceptional customer service skills. Advanced Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function. Supervisory skills. Preferred Qualifications Prior experience with purchasing. Prior UNT Training for Requisitions/Concur Travel. Required License/Registration/Certifications None Job Duties: Coordinates all requisitions with Faculty/IT/Department Needs. Facilitates Travel requests/reimbursements for students/faculty/perspective faculty. Completes annual inventory of all equipment on behalf of the Department. Assists Senior Administrative Coordinator with all Budgetary concerns. Completes monthly reconciliation of accounts for Department funding. Supports Professional faculty in meetings coordination. Assists Students and their process within the Department functions. Work Schedule: Monday - Friday 8:00am-5:00pm Driving University Vehicle: No Security Sensitive: This is a Security Sensitive Position. Special Instructions: Applicants must submit a minimum of two professional references as part of their application. Benefits: For information regarding our Benefits, click here. EEO Statement: The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.