Administrative Assistant

Administrative Assistant

Appleton, WI

Are you looking for an exciting career in road, highway, and bridge construction? Construction Resources Management Inc. of the Walbec Group has a place for hard working, loyal, and driven people like you. Come work with us as an Administrative Assistant and enjoy a family-focused, progressive culture. Our approach is driven by an involved focus on Safety and efficiency, resulting in us being a leader in the heavy and highway construction industry.

The Company:

The Walbec Group of companies is currently in its third generation of family leadership producing high-quality construction materials and delivering unparalleled professional design, engineering, and construction services.

• Multi-year Milwaukee Business Journal Best Place to Work honoree and a Best Place to Work by Employ Humanity.
• Multi-year Best Internship Program by Employ Humanity.
• Associated with many exciting state, municipal, federal, and commercial projects. Check out our website for a complete list of interesting projects. walbecgroup.com
• Proud Partner of the Green Bay Packers.

The Position:

Under the direction of the Controller, the Administrative Assistant is responsible for using a proactive approach to provide support and administrative duties. Administrative duties will include filing, spreadsheet maintenance, communicating via email and phone with vendors and employees on a regular basis and providing support to the Project Manager Assistants, Managers, Engineers, Controller and Area Manager to ensure projects are completed according to contract documents, plans, and within budget using a proactive approach.

Role and Responsibilities

• Receive and handle all incoming calls and visitors
• Assist with vehicle registration and other tasks assigned by transportation
• Route purchasing card submissions to appropriate approvers
• Assist with CRCS reporting
• Code material and trucking invoices
• Process reporting adjustments associated with operations
• Spend time supporting Construction, Engineering, Manufacturing, Operations, Transportation and Shop/Equipment Repair
• Shop and office invoice distribution, coding and submittal
• Support for writing permits, work orders, invoice coding and submittal
• General administrative duties and business correspondences, including copying, laminating and assembling project boards
• Downloading and printing of project plans and specifications
• Schedule hotel rooms
• Performs other related duties as required and assigned

The Benefits:

Team members at the Walbec Group are offered competitive pay and benefits that align with our values while supporting good health and a balanced life now and into the future. Additionally, we offer a range of opportunities for professional development and career growth that help us all to be successful.

We have the usual suspects like dental, vision, life, flex, EAP, PTO and holidays, but our favorites are the "no premium medical plan" and HRA contribution (with participation in wellness initiatives), company paid STD and LTD, 401k & profit sharing with company contribution and lastly, robust Walbec training.

The Candidate:

• High School Diploma or Equivalent
• Valid Driver's License that meets qualifications
• Word & Excel proficiency
• Excellent verbal and written communication, consulting, conflict management, interpersonal and negotiation skills

Preferred Skills

• Courses or certificate in Business Administration
• Prior experience within transportation, logistics, construction, engineering or other relevant industry experience
• Ability to communicate to others to convey information effectively, either by telephone, in written form, email, or in person
• Ability to manage own time, prioritize responsibilities, and multi-task
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusion or approaches
• Ability to perform in a fast-paced work environment and continue to develop and grow

Why Should You Apply?

First, because we are committed to a diverse and inclusive culture here at the Walbec Group. Our leadership understands the unique abilities and differences of our team members is what drives our innovation and growth. When you choose Walbec, you'll be welcomed into a supportive environment where all team members feel heard, respected, and valued.

• Excellent wages and benefits packages.
• Job security in our role as an essential company providing infrastructure services.
• Growth opportunities working alongside and learning from experienced industry professionals.
• Be involved in innovative, cool projects throughout the local area and the state.
• Family-oriented, supportive culture.

We are an Equal Employment Opportunity (EEO) and Affirmative Action employer and it is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the Company to comply with applicable federal, state and local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply!

P-BOS