Division Manager

This position is responsible for the fiscal and operational management of the Division of Gastroenterology in the Department of Internal Medicine. The Division is currently comprised of 16-clinical /research faculty, 3 non-faculty academics, 6 contract MSP physicians, 10 clinical fellows, 14 volunteer and/or emeritus faculty, 3 administrative office staff, 1 NP , 7 CRCs, and 3 research personnel and has plans for future faculty and staff growth. This position has administrative responsibility for the day-to-day activities of the academic offices, research units and oversight of clinical activity in multiple inpatient and outpatient locations. Responsibilities include short- and long-term financial analysis, planning and reporting, developing and updating financial business plans, strategic planning in conjunction with the Chief and Department leadership, and preparing/managing an annual budget of over $14M . Incumbent also oversees the preparation of extramural budgets and proposals for large, complex multi-site competitive and noncompetitive federal and nonfederal grants. Incumbent manages contract and grant administration estimated at approximately $7.5 million (total costs) annually and works closely with the Chief and Department's Development Officer on fundraising and stewardship activities. This position supervises another supervisor as well as direct reports. Serves as Division liaison between high-level administrators within UCDHS and outside agencies and is responsible for analysis and dissemination of information. #CA-SB

Apply By Date 3/1/2025 by 11:59 pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in a related field and/or a combination of experience, education and training required.
• Required education and/or training in business management combined with several years progressive management experience.
• Analytical skills to effectively understand large amounts of complex medical, administrative and fiscal information, and ability to absorb such information to make timely and thoughtful decisions.
• Planning skills to analyze program goals and objectives given the current and potential health care trends, to make accurate short- and long-term projections to establish program needs and resource requirements; develop an annual operating budget and to secure potential sources of funds and revenues to meet those requirements.
• Excellent organizational skills to determine workload priorities to enable timely completion of tasks. Ability to work effectively and independently under pressure with a minimum of direction.
• Knowledge of business and management principles, and of budget control and accounting principles, including capital budgeting, cost accounting, professional and patient billing and reimbursement patterns, contract administration; and ability to apply these principles of a health care environment. Knowledge of or ability to learn the UCDHS budgeting process, management reports, accounting, purchasing and patient billing systems.
• Excellent interpersonal and communication skills. Ability to express ideas assertively, clearly and concisely both orally and in writing. Ability to exercise tact and diplomacy in dealing with others to secure necessary information and cooperation from a variety of people.
• Strong leadership and management skills to provide planning, coordination and direction to departmental staff, and to propose innovative solutions to management problems.
• Personnel management skills to include developing position descriptions, recruiting, interviewing, selecting, training, evaluating and disciplining others. Ability to deal with highly confidential office and personnel matters. Knowledge of applicable union contracts and staff personnel policies and procedures.
• Ability to exercise authority and direct and motivate others. Planning, problem-solving and critical thinking skills to anticipate, avert or resolve issues of staffing, scheduling and task allocation. Ability to be flexible to maintain continuity of programs while considering individual staff needs and goals.
• Ability to understand and respond to academic teaching and research requirements within the educational setting, and to reconcile potential conflicts these requirements may have with clinical activities.
• Experience in grant administration, knowledge of rules and regulations for extramural funding and various funding agency policies and procedures.
• Ability to integrate the understanding of the Health System's mission, commitments and projects within a service-oriented health care environment.
• Knowledge of personal and/or mainframe computers and software tools, including word processing, spreadsheet, data base, clinical information systems, electronic medical records, billing systems, and other application packages. Knowledge of or ability to learn the UCDHS TSI and Decision Line information management systems.
• Knowledge of regulations pertaining to health care services reimbursement.

Preferred Qualifications

• Bachelor's degree in accounting or business management preferred

Key Responsibilities

• 20% - Strategic Planning
• 20% - Fiscal Management
• 15% - Research Administration
• 15% - Clinical Activities Oversight
• 10% - Staff Personnel Administration
• 10% - Educational Programs Administration
• 10% - Academic Personnel Administration

Department Overview

The mission of the UC Davis Department of Internal Medicine is simple: excellence in care, research and education. This commitment is precisely what you would expect from the largest clinical team at UC Davis Health, an academic health care powerhouse known for seamlessly blending high-quality medical treatment with cutting-edge investigations and superior physician training.

POSITION INFORMATION

• Salary or Pay Range: $7,666.67 - $14,333.33
• Salary Frequency: Monthly
• Annual Salary: $92,000 - $172,000
• Salary Grade: Grade 24
• UC Job Title: HEALTH SCIENCES SUPV 2
• UC Job Code: 004893
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 9-5pm
• Location: Patient Support Services Bldg (HSP014)
• Union Representation: No, 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• This is not a H-1B Visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks