Financial Specialist II - Accounts Payable

Lane Community College

life insurance, vision insurance, vacation time, sick time, long term disability

United States, Oregon, Eugene

Feb 15, 2025

Posting Details

AA/EEO Statement

AA/EEO Statement:

Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities.

Veterans Statement

Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586.

Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources; Jill Deneault, deneaultj@lanecc.edu, 541-463-3970.
Lane Community College ensures that all documentation submitted to HR will remain confidential.

Position Information:

Posting Number:	250012
Job Title:	Financial Specialist II - Accounts Payable
Applicant Notification:	Our College Finance Department is seeking to hire a full-time Financial Specialist III in Accounts Payable. Lane uses a redacted application for screening Minimum Qualifications. Please complete the online application in its entirety. See our FAQs for more details. Search Information Provide all documents as requested. A resume may not take the place of any section of the application. Incomplete applications will not be considered. Application is used to determine the initial salary placement for selected candidates. All employment and education history will be considered.
Location:	Main Campus
Classification:	Financial Specialist II
Position Type:	Classified
Anticipated Start Date:	Upon Hire
Salary/Wage:	Hourly
Salary/Wage Range:	$21.47 - $31.49 Annually (Classified Hourly Schedule Level 10)
Salary/Compensation Statement:	Hourly wage reflects an approximate annual salary of $44,658 - $65,492 New employees may not be placed on the salary schedule higher than any current employee in this classification with the same or greater number of years' relevant experience. Lane's robust Benefits package includes a generous contribution toward medical, dental and vision insurance, basic term life insurance, long term disability, vacation leave, personal time and paid sick leave. Lane Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.
Grant Statement:
Working Schedule:	Full-time; Variable work hours based upon department needs; Mornings, evenings, and weekends may be required. Generally Monday - Friday 8:00 am - 5:00 pm.
FLSA:	Non-Exempt
Position Status:	Permanent
Full/Part:	Full-Time
Annual Schedule:	260 Day (12 Month)
Annual Schedule Details:
Quicklink for Posting:	https://jobs.lanecc.edu/postings/13097

POSTING TEXT

Posting Date:	01/28/2025
Closing Date:	03/02/2025
Applicant Pool:	No
Open Until Filled:	No

Required QUALIFICATIONS

Required Education:	An Associates degree (90 credits) in accounting, finance or related field
Required Experience:	Two years (2) of experience in fund accounting, accounts receivable, accounts payable, billing, payroll, customer service or related eld
Licensure or Certification Requirements
Conditions of Employment:	Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail. Must work and reside in the state of Oregon at the time their work is being performed.

Preferred QUALIFICATIONS

Preferred Education	Bachelor's degree in Accounting or related eld.
Preferred Experience	Experience in a community college setting. Experience with complex, internal and external software systems. Experience with performing data analysis and report preparation. Experience in utilizing advanced and complex spreadsheets, downloads, databases and/or extracts. Experience providing customer support by email, telephone or in person, preferably with students.
Language Statement	We welcome multilingual applicants who can support and welcome all students.
Bilingual/Multicultural Statement:	Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, multilingual skills, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education
Equivalency Statement:	We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.
Position Purpose:	This position is responsible for Accounts Payable with regard to vendor payments, student financial aid, payroll, travel and other staff reimbursements.
Essential Functions:	Adhere to college scal policies and procedures, including FERPA (Family Educational Rights and Privacy Act). Maintain adherence to federal, state, local and college laws, regulations and policies; ensure currency of knowledge and application. Analyze, reconcile and balance account details using established internal controls; review account documents and nancial transactions, and resolve related issues with the appropriate administrative staff or manager when necessary. Research and resolve problems pertaining to invoicing or payment, making independent professional decisions to provide resolution. Prepare and post journal entries to reconcile accounts and balances. Compile, analyze, and prepare reports of revenue and receivables and maintaining a high degree of condentiality. Perform invoicing, payment, and reporting activities according to specic deadlines. Monitor nancial transactions, disbursements, and general ledger accounts minimizing the fraud risk. Communicate with vendors and staff by telephone and email regarding vendor accounts and related issues. Data entry of invoices for payment, process check runs, troubleshoot any issues that impact disbursements of funds to students, vendors, and staff. Process any stop payments or reissues according to College's policies and guidelines. Keep all 1099 Vendor information current in Banner. Process all year-end clean-up to process 1099's. Must demonstrate an active concern for students and staff. Work with departments to help maintain a team-oriented environment. Exercise discretion in making judgment calls regarding vendor accounts. Reconcile College's PCard program, assist with best practices and manage the PCard program. Train new staff on all procedures and provide support during learning. Provide expertise and ongoing training support for existing staff. Assist with AP-related audit requests. Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain condentiality and sensitivity to the privacy needs vendors, students and staff. Other duties as assigned. Equity and Inclusion Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities. Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status. Must demonstrate an active concern for meeting the needs of students, staff, and the public. Actively assist with ADA compliance in conjunction with Lane Community College's Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.
Supervision Statement:	Reports to and works under the general supervision of a division/department Manager or other supervisor. Work is performed independently according to established fiscal policies and regulations. Work is reviewed to assure conformance with policies and by results obtained.
Physical Demands/Working Environment:	This position works indoors and is exposed to usual oce working conditions that includes oce noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee be able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. This position may work with individuals who may be hostile or abusive. Work may require transporting materials up to twenty-ve (25) pounds. Work Safely.
Knowledge Skills and Abilities:	Knowledge of and skill in: Automated nancial systems and generally accepted accounting and bookkeeping principles related to accounts payable, billing, collections and payroll. General oce procedures and practices. Prociency in MS Excel. Perform nancial analysis and reports, manage complicated spreadsheets, downloads and extracts. Ability to: Use of spreadsheet, database, word processing software and automated accounting/invoicing systems and understand how automated nancial systems affect individual accounts and records. Reviewing large amounts of nancial data, preparing them for processing and communicating their impact to students, colleagues, and sponsors. Analyze and make decisions on complex accounting problems. Maintain a high level of customer service. Maintain and ensure condentiality of all nancial and personal information. Keep accurate nancial records and provide an audit trail. Create systems and develop analytical tools to maintain automated account systems. To remain current with software applications. Analyze data and develop recommendations regarding processes or procedures. Problem solve to reach resolution. Initiate and implement ecient oce procedures. Work under pressure to meet deadlines while maintaining accuracy. Work independently and make decisions and work collaboratively within a team environment showing active and appropriate participation. Carry out individual assignments with no direct supervision. Organize and prioritize work and establish and maintain effective working relationships with students, staff, administrators, vendors, other agency staff and the general public. Help resolve conicts and negotiate acceptable resolutions. Explain established policy and procedures using judgment and diplomacy and represent the College in a professional manner in person and on the phone. Work collaboratively with a diverse and changing population within the College and external agencies. Attend meetings and trainings as required and able to work safely operating equipment and/or performing duties to prevent injury to self and others. Ensure procedures are followed in all aspects of institutional and student account management. Provide guidance, training and technical assistance to College staff and external clients. Prepare correspondence and communication for payment purposes. Interpret and apply institutional and vendor rules, regulations and policies while making independent judgments that carry scal consequences for students and for the institution. Provide support to employees working to meet accreditation standards through evaluation and assessment of student outcomes.
Applicant Instructions:	Applicant Instructions Lane uses a redacted application for screening Minimum Qualifications. Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties. See our FAQs for more details. Resume / Curriculum Vitae (CV) may not take the place of any section in the application. Required Documents To be considered a candidate for this position, all of the following must be included in the application package: Application - Complete and submit online via the applicant portal. Resume - Comprehensive of experience, education, and accomplishments. Cover Letter - Clearly detailing how you meet the qualifications for the position. If applicable: DD214 - Veterans, please fax, e-mail, mail, or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Jill Deneault, deneaultj@lanecc.edu, Fax: 541-463-3970 Additional Documents and Letters of reference are not accepted. Questions? For assistance with the online application call Human Resources at 541-463-5586. For position questions contact Jill Deneault, deneaultj@lanecc.edu How to monitor your application: Enter recruitment@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process. Visit your Employment Opportunities account. The main page will show your status in the search. Positions close at 9:00 pm.
Transcript Instructions:	If you have obtained a degree higher than the required education for this position, then unofficial transcripts are required to ensure an accurate salary placement is conducted. Attach under "Optional Documents", fax, e-mail, deliver or mail to: Lane Community College Human Resources Attn: Jill Deneault 4000 E. 30th Ave. Building 3, 1st floor Eugene, OR 97405 Fax: (541) 463-3970 E-mail: deneaultj@lanecc.edu
College and Division Information:	College Information The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane partners with businesses in the community to help shape the current and future workforce. Lane is a learning-centered community college that provides affordable, quality, lifelong educational opportunities. History Lane was founded in 1964 by a vote of local citizens, and the main campus opened in 1968. The college was a successor to the Eugene Technical-Vocational School that was founded in 1938. Lane has received many awards and accolades for its innovative programs and high quality instruction. The college is a member of the League for Innovation in the Community College. One of the advantages of working Lane is living in the area. Lane's main campus is in Eugene, a city known for its quality of life and for being the home of the University of Oregon. Eugene is home to more than 153,000 people and neighboring Springfield has more than 57,000 residents comprise the second largest population center in the state. Eugene and Springfield are nestled in the Willamette Valley between the Pacific Ocean and the Cascade Mountains. Some peaks in the Cascade Range can be seen from main campus. The area's scenic mountains, forests, rivers, lakes, and coastline offer many opportunities for outdoor adventures or for just sitting back and enjoying the view. See what's new at Eugene, Cascades & Oregon Coast (link is external).
Union Association:	LCC Employees Federation (Classified)