Program Coordinator

Rutgers University

United States, New Jersey, New Brunswick

Feb 11, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator
Job Category	Staff & Executive - Administrative & Support
Department	RWJ-Neurosurgery-Meb
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Coordinator for the department of Neurosurgery at the Robert Wood Johnson Medical School. Under the direction of the Sr Director of Administration, the Department of Neurosurgery is seeking a Program Coordinator to provide support to leadership within the department. Assist with the oversight of all operational, financial, communications and educational activities for a growing department, including research revenue, grants and the management of budgets. Among the key duties of this position are the following: Evaluates new and existing programs, and conduct comprehensive assessment of facility requirements, faculty support, equipment purchases, office supplies, funding, and staffing. Report findings to Department Chair and Sr. Director of Administration for action. Manages the student clinical shadowing program and student courses. Assists the Sr Director of Administration and Department Chair with faculty recruitments. Manages position postings and associated processes in the ROCs system. Manages the appointment, re-appointment, and promotion process under the direction of the Sr. Director of Administration and the Chair of the Department. Manages the onboarding process for all staff and faculty (credentialing, access to Barnabas and Rutgers systems, Epic, IDs, trainings, compliance, etc.) Maintains promotion, and credentialing records of faculty pertaining to state/institutional regulations and policies that affect the department.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
FLSA	Exempt
Grade	23S
Position Salary
Annual Minimum Salary	64244.00
Annual Mid Range Salary	76976.00
Annual Maximum Salary	91311.00
Standard Hours	37.50
Union Description	HPAE 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's Degree in Finance, Business Administration, or Public Health Administration plus three (3) years of progressively more responsible professional experience in a business office, university or government agency setting. Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must be proficient in Microsoft software (Excel, PowerPoint, Visio and Access Database). Strong communication skills, organized, problem solving and leadership skills.
Preferred Qualifications	Professional experience in healthcare administration and grant program or financial management.
Equipment Utilized
Physical Demands and Work Environment	Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements. Work Environment: Moderate noise (examples: business office with computers and printers, light traffic).
Special Conditions

Posting Details

Posting Number	25ST0288
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement