Accounting/Finance Intern (AP)

WORK SCHEDULE:
Monday - Friday, between the hours of 8:00 a.m. - 5:00 p.m., 20-25 hours per week.

Position requires employee to work between 20-25 hours per week, during the school semesters, and 40 hours per week during summer, not to exceed 1,500 hours in a calendar year. Each semester, undergraduate students must be enrolled in at least 12 credit hours and graduate students must be enrolled in at least 6 credit hours.

INTERN GUIDELINES:
Students who have completed at least one year of college and are enrolled as a full-time student may apply. Must be enrolled full-time in a degree seeking program. A student's intern position will end within three months after graduation.

PURPOSE OF POSITION:
Under the general direction of Supervisor - Accounts Payable or designee, performs a variety of basic accounting duties in the Disbursements area. May cross train in other areas of Finance and Accounting.

ESSENTIAL JOB FUNCTIONS:

1. Assists in all facets of the accounts payable area including invoice processing and communications with vendors, purchasing, and storeroom personnel.

2. Processes invoices through Concur, SCM, and PeopleSoft (PS). Validates calculations of amounts on invoices. Utilizing the SCM system, compares invoiced quantities to purchase order and receipt information.

3. Assists in the reconciliation of vendor statements and stores inventory.

4. Updates various accounts payable spreadsheets for control group log and voucher number ranges.

5. Builds and maintains relationships with vendors. Corresponds with vendors in a courteous manner regarding invoices, issued credits, unidentified balances, scheduled payments, etc.

6. Enters non-purchase order vouchers into the PS system for employee and sales taxes, legal claims, refunds, subscriptions & publications, employee reimbursements, and other non-trade payable payment requests, as necessary.

7. Provides backup responsibilities to other Finance Intern positions.

8. Reviews daily balancing folder and vendor maintenance to ensure strong internal controls.

9. Investigates Accounts Payable items in a receivable position.

10. Review reports on open purchase orders and invoices with exceptions. Research and resolve issues to ensure timely payment.

11. Files invoices, coordinates imaging process, and ensures appropriate retention in partnership with Records Governance.

12. Must be able to effectively communicate verbally and in writing with vendors, project managers, and staff at all levels in the company in a respectful and professional manner.

13. Actively supports all Finance goals, processes, and standards.

14. Prepares and updates complete documentation for job procedures and all internal controls and processes.

15. Performs other related duties as required or assigned by management.

QUALIFICATIONS:

Education and Experience:

Completion of one year of college pursuing a degree in Accounting, Business, or related field from an accredited institution with at least three credit hours of completed Accounting classes is required. Six months of Accounting or general office work is preferred.

Knowledge, Skills, and Abilities:

* Ability to:
o Demonstrate a customer-focused orientation and positive image of the Utility to the public.
o Learn specific computer programs (PeopleSoft, Concur, SCM, etc.).
o Handle sensitive information in a highly confidential manner.
o Pay attention to detail and review work for accuracy.
o Work independently and multi-task in a fast-paced environment.
o Clearly communicate thoughts and ideas verbally and in writing.
o Successfully navigate various electronic programs including, but not limited to, Microsoft Office Suites, other applicable information technology applications, and self-service platforms.
* Maintain adherence to all company policies.

Physical Requirements:

Typically, sedentary work. Ability to express or exchange ideas by means of the spoken word and receive detailed information through oral communication. Substantial movements of the wrists, hands, and/or fingers, and close visual acuity to operate a computer is required.

Working Conditions:

Normal office environment.

Miscellaneous Requirements:
* New hires are informed of the requirements of the Internship Program upon hire, and incumbents must continue to meet the requirements each semester in order to continue employment. Interns who do not meet the requirements may be ineligible for the internship and their employment may be terminated.
* Employee must remain alert and aware of their surroundings at all times and maintain the ability to respond to changing circumstances in a timely manner.
* Must be able to work successfully with diverse groups of people.

HOW TO APPLY:
Interested applicants may apply online at cityutilities.net under Careers/Search Jobs.

NOTE:
Please submit an unofficial copy of your college transcript with your application.