Card Programs Administrator

Position Overview

Job Code: 8221FG - Fin Pro 1-Fin

Are you seeking to be part of a financial reporting team that supports a world-class public institution committed to its mission, provides a collaborative work environment, and Driven to Discover in what it sets out to accomplish? The Purchasing Services Department at the University of Minnesota is seeking a Card Programs Administrator that is motivated to learn and share your talents and experiences with fellow team members. This position will offer experiences that tap into:

• Your ability to generate ideas, troubleshoot issues and be part of the solution.
• Your advancement of learning and sharing of knowledge in a collaborative way.
• Your ability to identify patterns and solutions through data analysis.
• Your customer service, organization, and communication skills.

Work Environment: Office or Hybrid options available.

We Offer:

• Opportunity for growth through an environment that supports professional development.
• MN State Retirement System (MSRS) pension plan - tax-deferred.
• 13 paid vacation days per year (starting accrual rate), in addition to 13 paid sick days and 11 paid holidays.
• Reduced tuition opportunities covering 75% - 100% of eligible tuition.
• Excellent and affordable health care benefits.
• Wellness program with the opportunity to earn lower health care rates.
• Annual merit increase program.

Responsibilities include but are not limited to:

Purchasing Card and Travel Card Program - 40%

• Create and manage new card applications
• Manage ticket queue and work with cardholders, DCA's and/or US Bank to resolve any card issues
• Answer policy or procedural questions
• Troubleshoot issues with reconciliation in both the EFS and Chrome River system.
• Manage the Department Card Administrator (DCA) Group

PCard/TCard Audit and Analysis - 40%

• Research and analysis of procurement card payment activity and program compliance, specifically looking for cards to be canceled or reassigned to a different department
• Participate in risk identification and the development of monthly procurement card audit plans
• Perform audits on cardholders, departments and prepare audit summary reports, highlighting problem areas, etc
• Complete special projects to improve audit department performance as necessary
• Develop reporting formats and methodology for pulling and summarizing data for preparing various reports to analyze issues and trends
• Prepare the monthly account reconciliation for PCard and TCard.
  

Travel Program - 20%

• Answer policy or procedural questions
• Assist travelers with unique situations
• Assist travelers processing expenses in the Travel and Expense System
  
  

Required Qualifications (please document on the resume):

• BA/BS degree OR a combination of related education and work experience to equal four years.
• Experience in a customer service environment
• Experience in Excel and similar programs
• Accounts payable, general office and financial systems experience

Preferred Qualifications (please document on the resume):

• Intermediate accounting knowledge (debits and credits)
• Experience working with purchasing or credit cards
• Experience in Excel and similar programs
  

Pay Range: $54,000 - $59,000 depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).