Payroll Manager

Position: Payroll Manager

Department: Finance

Reports to: Controller

Location: 566 W. Lake Street, Chicago, IL (in office 4 days a week)

Employment Type: Full-time benefits eligible

At Richard, we're not just another construction company - we're the catalyst for change in the industry. As one of the fastest-growing general contractors in the nation, we offer the excitement and innovation of a startup with the stability and expertise of an established firm. We're seeking visionaries who are ready to break free from the constraints of traditional construction and make a real impact.

Why Choose Richard?

• Culture-First Approach: People and innovation over bottom line
• Purpose-Driven Projects: Build structures that truly matter, from critical healthcare facilities to cutting-edge data centers
• Rapid Growth: Be part of a company doubling in size while maintaining quality
• Collaborative, Caring Culture: Clear communication and proactive problem-solving, while supporting your health, financial wellness, and career growth
• Direct Impact: Your ideas shape our projects and company direction
• Innovation Freedom: Be at the forefront of construction technology and sustainable practices

At Richard, you're not just a number - you're a crucial part of our mission to transform the construction industry. We're creating efficient, dynamic spaces that advance communities, sustainability, and well-being. With nearly 200 diverse contracts since 2016 and a passionate team across the nation, we offer the resources of a large firm with the agility and personal touch of a boutique operation.

Break free from corporate constraints. Join Richard, Purpose Builders, and be the architect of your career while shaping the future of construction. Here, your voice is heard, your ideas matter, and your impact is visible.

We are seeking an experienced Payroll Manager to join our Chicago Headquarters at Richard Group. The Payroll Manager will be responsible for preparing and processing weekly payroll for all employees, ensuring accuracy and compliance with all relevant regulations. Experience with union labor payroll is required.

• Collecting and reviewing weekly employee timesheet data for correct coding
• Entering employee data and payroll codes/rates into payroll/accounting software and administrative databases
• Enter and generate payroll for multiple states, multiple unions, federal contracts for approximately 150-200 employees
• Prepare and process all payroll deductions, taxes, fringe benefits, and expenses
• Maintaining accurate records of payroll documentation and transactions
• Manage workflow to ensure payroll transactions are processed accurately and timely
• Maintaining employee records of vacation, sick time, reimbursables, and per diems
• Responding to payroll-related inquiries
• Preparing periodic payroll reports for review by management. i.e. 401k reports, salary tracker report, etc.
• Uploading Union benefits to appropriate portals
• Processing Certified Payroll Reports for the Richard Group Self-Performance Division
• Assist with processing new employee onboarding paperwork and payroll setup
• Provide support for various administrative functions (i.e. paper and electronic filing, misc. employee support regarding payroll questions, employee onboarding, etc.)
• Ensure compliance with Union agreements, accurate payroll processing with the multiple pay rates and classifications, deductions and contributions
• Collaborate with other home office departments to assist in payroll related matters

• Bachelor's degree or equivalent experience
• Experience in the Construction Industry
• Experience with construction payroll software such as Sage, Foundation, etc.
• Experience with Davis Bacon-Prevailing wage or Union required projects
• Experience with federal construction projects
• Experience with multi-union labor payroll and understanding of union agreements.
• Knowledge of with Multi-State Payroll
• Excellent communication skills
• Ability to process and manage payroll in a confidential manner
• Self-motivator with strong problem-solving skills
• Ability to prioritize and manage time
• Proficient in Microsoft Office including Outlook, Word, and Excel
• Demonstrated ability to work collaboratively in a team and under tight deadlines.

At Richard, we believe in showing the same gratitude and care to our team members that we do in our projects. This position comes with a competitive salary to match your level of experience and includes competitive benefits such as:

• Medical, Dental, Vision, and Life Insurance
• Health Savings Account (HSA) option
• 15 days of paid time off (PTO)
• 8 paid holidays
• All employees are immediately eligible for our bonus program where employees at all levels are engaged in the financial and operational performance of the business, enabling them to understand how their contributions directly impact the company's bottom line
• Company 401(k) matching contributions
• Parental leave policy
• We fully cover transportation costs, including parking and train fares, for employees working from our Chicago office
• Affordable and freshly made breakfast and lunch provided through our on-site meal program (Chicago home office employees only)
• Gym membership reimbursement program (Chicago home office employees only)
• Fully paid two-month sabbatical leave for employees who reach their 10-year anniversary with the company
• All employees immediately have access to mentorship, regular skills-based training, and leadership development programs

Pay Range: $90,000 - $100,000.

The base salary range for this position as of posting is Richard's good faith estimate of the possible compensation for this role. The range for this role takes into account the factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

Richard is an equal opportunity employer. All applicants and employees will receive equal employment opportunities without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.