Export Control Specialist

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Office for Research Protections (ORP) at Penn State is seeking an exceptional candidate with a strong mindset of collaboration, strategy and expertise who can help streamline workflows and foster effective and efficient compliance processes to serve as the Export Compliance Specialist in support of the Export Compliance Office (ECO) program.

This position is located at The Pennsylvania State University, University Park campus in State College, Pennsylvania. Penn State is Pennsylvania's sole land-grant institution with a strong focus on access and affordability, cutting-edge research, and making a difference and impact in the community, the Commonwealth, and the world. Penn State is one university geographically dispersed across 24 campuses throughout the Commonwealth of Pennsylvania and online, comprising 100,000 undergraduate and graduate students, and 45,000 full- and part-time faculty, staff, and technical service employees. A leading public research university, Penn State's research expenditures exceeded $1.3 billion in FY2024 while its academic health center and system - Penn State Health - serves more than 2.8 million residents. As a member of the Office for Research Protections, you will be joining a team of individuals who have the ambition to help Penn State succeed.

This position will report to the University Export Compliance Officer (UECO) in support of the ECO program.

Responsibilities: Following are the key responsibilities of this position:

• Provide guidance to faculty, staff, and administrators.
• Works with faculty and researchers to review Research and Academic efforts to determine if subject to ITAR, EAR, DOE, and or OFAC.
• Maintains specialized knowledge of U.S. export and import regulations, in particular the ITAR, EAR, OFAC, DOE. Keep informed of regulatory changes and contribute to policy reviews and updates.
• Provides specialized knowledge for other UECO staff performing routine export compliance reviews of requests for international visitors, international shipments, and international travel, and when needed performs routine reviews.
• Work directly with principal investigators and relevant unit offices to ensure compliance with all related regulations and internal policies and procedures.
• Support research security requirements and workflows related to International Trade Compliance.
• Collaborate with faculty and staff in the Office of Sponsored Programs, Applied Research Laboratory, Office of General Counsel, Penn State Global, College Research Offices, and other offices to facilitate effective and efficient compliance enforcement and monitoring.
• Participates in and contributes to University formal and informal policy and procedure reviews with other offices including Sponsored Programs, Global Programs, General Counsel, Risk Management, and VP Faculty Affairs
• Supports special investigations and contributes to professional associations' responses to regulatory changes.
• Collaborate with staff on the Conflict of Interest and Outside Activities team within the Office for Research Protections for research security/foreign affiliations reviews of foreign scientific collaborations and foreign visitors.
• Prepares procedures, workflows, memos, and templates as needed for a variety of foreign transactions, including TCPs, export licenses (ITAR and EAR), international visitors and employees, and international shipments.
• Manage compliance workflows and suggest improvements to the export compliance website, process and workflow for streamlining reviews, and internal record-keeping.
• Reviews export compliance language in international agreements, software licenses, vendor end use agreements, and other agreements with export compliance implications.
• Assists faculty and OSP staff in developing strategies for foreign person participation, including licensing options; Technology Control Plans; reviews and audits Technology Control Plans and internal compliance efforts for on-going projects.
• Prepares and delivers targeted internal training and outreach to the University community.

Education and Experience: This position will be filled as an Export Compliance Specialist - Advanced Professional and requires a Bachelor's degree and 3 or more years of relevant professional experience related to Export Compliance, or an equivalent combination of education and experience.

Skills and Abilities:

• Excellent written and verbal communication.
• Exceptional organizational skills and attention to detail.
• Ability to multi-task, analyze complex situations, and develop actionable solutions.
• Discretion and ability to maintain confidentiality of sensitive information.
• Ability to work effectively and collaboratively with researchers and staff.
• Sound judgment for decision-making.
• Ability to work independently and prioritize tasks in a dynamic environment.
• Ability to draft U.S. export license applications and Technology Control Plans.

Preferred qualifications:

• Master's degree in related field or Juris Doctor.
• Experience in a higher education setting.
• ECoP - Export Compliance Professional certificate or equivalent

Work Arrangement: The Office for Research Protections is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. This position can operate remotely within the US; shared space is available on campus if needed. Standard working hours are in the eastern time zone.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion inallits forms.We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts (75% discount for spouse and children), and paid holidays. Please visit https://hr.psu.edu/current-employee/benefits for more detailed information.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS: