Development Specialist, UT Libraries

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Position Open To:

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Weekly Scheduled Hours:

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Earliest Start Date:

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General Notes

The University of Texas Libraries advances teaching, catalyzes research, and democratizes learning in order to develop critical thinkers and global citizens. As an essential campus partner in building a rich research and learning ecosystem, we are committed to creating and sustaining a community that welcomes and respects all individuals, celebrates different perspectives and experiences, and fosters belonging. To learn more about UT Libraries, please visit our website: https://www.lib.utexas.edu/

Purpose

The UT Libraries (UTL) Development team seeks an organizationally-minded Development Specialist to support the fundraising efforts for UTL's library branches, student programs, and special collections and archives. This crucial position will own ongoing processes and special projects, working collaboratively with the entire Development team as well as colleagues across UTL.

Responsibilities

• Program and Workflow Coordination: Collaborates with team leadership to identify operational needs and develops, directs, and implements processes and programs. Develops administrative guidelines, procedures, timelines, and reports as needed. Coordinate projects in defined areas and report on activities and progress. Modifies procedures when necessary to meet new program requirements.
• Endowment Management: Drafts gift instruments, processes new endowments for establishment, and interprets administrative guidelines for endowments and database management. Prepares general and customized reports to identified donors. Monitors use of endowments to be in accordance with donor restrictions and university regulations. Develops and delivers training to appropriate university staff on endowment regulations and use of database information.
• Event and Meeting Support: Maintain and communicate logistical and scheduling details to all relevant parties, serving as a liaison with the events team to coordinate key meeting times and day-of plans. Assist with special functions as needed, including attending events, greeting guests, managing registration, etc. Coordinate and manage schedules, plan trips, arrange travel, and submit travel and entertainment reimbursements.
• Donor Relations: Assist with recording contact reports, conducting prospect and donor research, managing donor stewardship projects, and enhancing internal team functions. Proactively develop creative ways to engage donors as additional development needs arise, and research or resolve internal and external questions related to stewardship plans. Research and address questions related to transformational donor stewardship. Organizes donor records for optimum utilization, including nature of information retained, structure, and location of files. Assists in implementing and maintaining automated information and updating system.
• Campus Partnerships: Serve as a liaison with Donor Relations to ensure stewardship initiatives are effectively planned, executed, and compliant with university, foundation, and federal regulations. Support constituent relations by performing or assisting with processes, events, communications, and other activities as needed.
• Other related functions as assigned.

Required Qualifications

• Bachelor's degree.
• At least one year of experience assisting with fundraising programs or performing complex administrative functions.
• Highly effective communication and interpersonal skills.
• Project management skills. Excellence in problem-analyzing and problem-solving.
• Capable of working independently with accountability, while also engaging in collaboration between teams.
• Demonstrated excellent detail-oriented organizational skills.
• Ability to use discretion and diplomacy with sensitive information.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience with event coordination and staffing.
• Experience with endowment compliance and tracking.
• Hands-on experience executing fundraising campaigns.
• Experience with CRM/database marketing.
• Experience with volunteer management

We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleagues develop these preferred skills.

Salary Range

$52,000 + depending on qualifications

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Weekend and evening work may be required.

Work Shift

Monday-Friday, between 7am and 6pm, as coordinated with manager. Flexible work arrangements available after initial onboarding, as approved by manager.

Required Materials (PDF preferred)

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

During your application, you will be asked the following questions:

• Describe your learning style. How do you best absorb new information (e.g. job expectations, computer programs)?
• Tell us about a time you used strong attention to detail to manage a complex problem, assignment, or workflow.
• Tell us about a time you made an intentional effort to foster a welcoming environment at work, this could be for a meeting, event, or something else.

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.