Fiscal Coordinator - 134189

The Department of Cognitive Science promotes the study of learning, perception, action, and interaction in the physical, material, social, and cultural world. The approach is inter-disciplinary employing ideas and techniques from a number of contributing disciplines, including anthropology, communications, computer science, ethology, electrical engineering, linguistics, neurology, neurosciences, philosophy, psychology, rhetoric, and sociology.

The interdisciplinary cognitive science community on campus is integral to cognitive science as practiced at UCSD. The department offers an interdisciplinary Ph.D. in addition to the departmental Ph.D., with participation by members of the Departments of Anthropology, Biology, Cognitive Science, Communication, Computer Science and Engineering, Linguistics, Music, Neuroscience, Philosophy, Psychiatry, Psychology, and Sociology.

Under the supervision of Fiscal Officer/Manager, the incumbent will be responsible for purchasing, including entering orders into Oracle Procurement, placing orders with vendors, processing packing slips and invoices, and resolving problems. The incumbent will process check requests, travel advances and vouchers, and work orders and service orders. The incumbent will also serve as backup for facilities requests. This position will maintain department databases for purchasing and telecommunications, and maintain department equipment maintenance databases. Provide overall clerical support to business office.

• Experience in purchasing, and inventory.

• Demonstrated ability to process a large and varied volume of paperwork rapidly and accurately.

• Demonstrated ability to use a computer for word processing, database management, spreadsheets, campus-wide integrated systems, internet browsers, Acrobat products, and electronic mail.

• Excellent skills in general accounting, bookkeeping, verifying balances and expenses on accounts, reconciliation to general ledgers, in relation to award administration and higher-education policy.

• Good interpersonal skills, including tact, diplomacy and flexibility.

• Demonstrated ability to exercise good judgement and seek advice.

• Demonstrated ability to work with detail, including neat, legible handwriting and excellent record keeping.

• Demonstrated ability to organize and prioritize work.

• Demonstrated ability to communicate effectively with principal investigators, faculty, students, staff and vendors, in person, by phone and in writing.

• Demonstrated ability to meet deadlines despite frequent interruptions.

• Skill in identifying and bringing problems to supervisor's attention for resolution.

• Ability to work effectively with a variety of personalities.

PREFERRED:

• Working knowledge of UCSD Integrated Financial Information Systems and Financial Link.

• Comprehensive knowledge of UC organization, policies and procedures that apply to purchasing, accounting, reimbursements and travel.

• Job offer is contingent upon satisfactory clearance based on Background Check results.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace