Executive Assistant II

Ecolab is seeking an experienced, professional and dynamic Executive Assistant to provide support to the EVP of Corporate Development and team as well as support for an SVP Finance. This role requires a highly organized and proactive individual who can handle confidential information with discretion.

This position is based out of our Corporate Headquarters office in St. Paul, Minnesota with a hybrid work environment.

What You Will Do:

• Manage and maintain executives' schedules and appointments of the EVP and other members of the Corporate and Business development team as needed, including coordination of earnings conference calls, live meetings and virtual meetings
• Schedule critical meetings and provide coordination support. Execute team meetings with multiple participants. Navigate skillfully through virtual meeting management tools
• Prepare drafts of correspondence, agendas, presentations, reports and other documents in response to verbal and/or written instructions, to a high degree of accuracy and quality in a timely manner
• Handle financial administrative tasks related to processing departmental invoices to
  Accounts Payable, corporate card expenses and reporting, etc. Be familiar with OnBase to
  track payment.
• Coordinate and manage domestic and international travel arrangements including logistics, agendas, developing complete and comprehensive itineraries, booking flights and accommodation, and arranging meetings and visits
• Produce high quality reports, presentations and other documents in Microsoft Word, PowerPoint and Excel
• Organize department's shared drive, handle file maintenance and retention, and provide
  record keeping support
• Prioritize and organize multiple, sometimes competing requests for time and attention, and
  successfully navigate through to execution high quality, timely deliverables.
• Assist with office support elements including: office supply orders, facility/maintenance
  requests, onboarding logistics of new staff and workspace movement of current associates,
  including hardware, technology, access, etc. and separation logistics.
• Complete company research as requested by using CAPIQ and internet searches.
• Receive and interact with incoming visitors, including external partners and investors
• Liaise with internal associates at all levels
• Make independent decisions regarding planning, organizing, and scheduling priorities for self and executives
• Manage projects as requested

Minimum Qualifications:

• High School Diploma or equivalent
• 5 years of executive assistant experience
• 2 years of experience working for a Fortune 500 company
• Full comprehension of calendar management systems and procedures
• Excellent knowledge of MS Office, specifically Excel, PowerPoint, and Word
• 55 WPM
• Discretion with personal and company confidential information
• No immigration sponsorship available for this position

Preferred Qualifications:

• Bachelor's Degree in business administration or related field
• 3 years of corporate experience in companies with more than 10,000 employees
• Strong verbal and written communication skills and executive presence
• Exemplary planning, prioritization and time management skills
• Critical thinking, analytical and problem-solving skills
• Excellent grammar, punctuation and spelling
• Strong customer focus and approachability
• Adaptability and flexibility, with a willingness to collaborate in a team environment

Benefits

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.Click here to see our benefits.

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.