Workforce Program Assistant
 Center for Energy and Environment | |
medical insurance, dental insurance, parental leave, paid time off, paid holidays
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 United States, Minnesota, St. Paul | |
 Jan 28, 2025 | |
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Description
Location
Hybrid - 1-2 days/week at one of our workforce training locations in the metro (i.e. Sabathani Community Center).
Join Our Dynamic Training & Education Workforce Team
We are looking for a Workforce Program Assistant to join our growing Training & Education Workforce Development team! This role will report to the Workforce Program Manager. The Workforce Development team is responsible for training workforce development participants and creating greater access to careers in energy efficiency. As a Workforce Program Assistant, you will be responsible for ensuring administrative needs are being met for staff and participants in the workforce programs. This position provides administrative and program coordination support and will work closely with the Workforce Development team and across CEE's residential department.
Who We Are
Center for Energy and Environment (CEE) is a clean energy nonprofit with offices in North Loop of Minneapolis and St. Paul. We provide practical energy solutions for homes, businesses, and communities to cut energy waste and harmful emissions. We collaborate regularly with field peers and partners, and we employ curious people who enjoy learning and contributing to the Midwest's quality of life and economy. Recognized as one of Minnesota's top 200 workplaces by the Star Tribune, CEE is known for its open communication, respect for diverse perspectives, and commitment to work-life balance.
What We Offer
* Insurance Coverage Options: To ensure you and your family are well protected, we have got you covered with Medical Insurance, Dental Insurance, Health Saving Account, and Flexible Spending Accounts. Please see our 2025 Benefits Summary.
* Impact: We want to make the world a better and more energy efficient place. Our work and the decisions we make are rooted in this foundational desire.
* Future Planning: To help you secure your financial future, benefit from our retirement saving program. Reach your goal sooner with our immediate vesting and company contribution.
* Work/Life Balance: We recognize the importance of maintaining a healthy work-life balance and are dedicated to supporting our team members in various aspects of their lives. Our benefits include generous Paid Time Off (PTO), paid parental leave, and salary continuation for major medical events, ensuring that you have the support you need during significant life moments and personal challenges.
* Holidays: Our company provides nine paid holidays each year, offering you ample time to observe important occasions and enjoy personal time.
* Growth: We want everyone to grow and learn within their roles. We offer professional development opportunities and education assistance.
* Championing DEI: Our committed DEI Committee promotes a diverse and inclusive work environment by establishing clear goals and assessing progress throughout the organization.
What You'll Do
Administration and Coordination
* Screen eligible participants for CEE's workforce training programs and prioritize candidates on a waitlist in collaboration with the Workforce Program Coordinator and community-based organizations.
* Assist the Program Coordinator in maintaining communication with graduates of the classroom training and internship. Coordinate with community-based organization partners to ensure graduates are connected to a training program or employment opportunities in the energy efficiency sector
* Support the workforce training programs through administrative tasks including, but not limited to:
* Maintain participant information in a database system (i.e., HubSpot). Continuously assess tracking of workforce program participants and evaluate new or better methods for tracking information.
* Organize emails in the Career Training inbox and respond to inquiries regarding the workforce development programs' cohort requirements and outreach events.
Cross-Departmental Collaboration
* Collaborate with CEE workforce development team and ensure clear lines of communication about training and administrative needs are being met across the residential Department.
* Coordinate with CEE's administrative team and collaborate with the Home Energy Squad on a regular basis regarding the workforce program's needs.
* Research nonprofit organizations and social services available to address participants' needs (i.e. housing, legal, childcare). Support the Program Coordinator in communicating these resources with participants and their navigators at community-based organizations.
* Attend meetings with community-based organizations and technical colleges related to logistics for an upcoming training cohort or to address any challenges that arise with coordination.
* Communicate effectively with diverse stakeholders (i.e. community-based organizations, county workforce boards, technical colleges, and tribal nations).
* Coordinate with CEE's accounting and human resources departments to ensure information needed for stipend payments, onboarding, and payroll is shared with workforce team, participants, and trainees.
* Assist teams in the residential department (i.e. New Homes, Multifamily) with administrative support on projects (i.e. calls to contractors, updating databases) as needed.
* Other duties as assigned or apparent.
Skills & Knowledge We're Looking For
* 1-3 years of experience in program assistance, administrative, or related roles in a social service or non-profit setting.
* Effective communication and cultural competency skills, both written and verbal.
* Knowledgeable of best practices in working with people facing obstacles to employment from various racial, cultural, and socio-economic backgrounds.
* Ability to work self-directed and independently with minimal supervision as well as on a team.
* Adaptable to program changes and needs.
* Strong organizational skills and attention to detail.
* Interest in learning about energy efficiency and ability to communicate information effectively.
* Proven ability to work effectively with Microsoft Office suite of products; experienced in data entry.
* Valid Driver's License
Preferred Qualifications
* Previous lived or professional experience in a workforce development or career training program.
* Skilled at utilizing database systems to track participant outcomes; experienced in compiling reports.
* Ability to speak and communicate effectively in language(s) in addition to English including but not limited to Spanish, Hmong, Somali, Oromo, Amharic, Karen, or Karenni.
Compensation
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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