Senior Clinical Research Coverage & Budget Analyst (Research Administration) (Remote)

The University of Arizona Health Sciences (UAHS) Office of Research Administration is looking for a Senior Clinical Research Coverage and Budget Analyst to manage the financial aspects of clinical trials, ensuring compliance with regulations, and supporting study start-ups working closely with colleagues in a fast-paced environment. A successful candidate is responsible for developing coverage analyses and billing grids for clinical trials, developing and negotiating sponsor budgets, building study calendars in OnCore Enterprise Clinical Trial Management System (CTMS) and will have working knowledge of advance coverage analysis practices including applicable regulations such as Medicare's National Coverage Decision (NCD) 310.1. They will work closely with faculty, research nurses, study teams, and our medical partner, Banner Health, to provide timely and expert support in the administrative start-up and maintenance of clinical research projects.

Candidates working anywhere in the U.S. may be considered for a remote assignment. If you are selected for this position and are employed to work remotely from outside of Arizona, your overtime exemption status will depend on the laws of the state where you perform your work. For employees working outside of Arizona, you may be hired as an hourly employee in accordance with state laws. A comparable hourly rate range would be: $31.58 - $41.05. These changes would not affect the position duties as outlined.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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• Coordinate clinical trial cost and billing in accordance with guidelines, operational needs, and administrative functions in support of the clinical research programs.
• Develop and maintain billing matrices in OnCore to map billable insurance and/or sponsor costs.
• Allocate appropriate billing code designations to services and procedures.
• Autonomously develop and negotiate clinical research budgets and payment terms in accordance with institutional guidelines and approved coverage analysis.
• Independently identify and analyze clinical trial protocols and services required by the study and determine billing eligibility according to applicable regulations, conventional care guidelines, institutional standards, and study documents to prepare coverage analysis.
• Work with UAHS study teams and medical partners to facilitate the approval of coverage analysis.
• Regularly audit business practices to ensure alignment and compliance with billing and regulatory requirements.
• Contributes to the development, implementation, and revision of clinical trial billing compliance procedures.
• Maintain final documents and distribute to internal and external stakeholders as required.
• Maintain reports on coverage determinations, review timelines, and financial impact for review by University leadership.
• Collaborate with faculty, research nurses, study teams, and our medical partner, Banner Health, to provide timely and expert support in the administrative start-up and maintenance of clinical research projects and ensure budgets are in alignment prior to budget finalization.
• Stay informed on disease teams and changes in regulations and guidelines and update internal policies and procedures as appropriate.
• Provide training to staff, medical partners, and sponsors on Institution's coverage analysis and billing compliance policies.

Knowledge, Skills, and Abilities:

• Extensive knowledge of payer coverage rules, conventional care guidelines, and Institutional standards.
• Knowledge of the principles and practices of a clinical trial management system (e.g. OnCore).
• Demonstrated knowledge of university and sponsor agency policies and procedures.
• Extensive knowledge of clinical trials financial/budgetary/billing.
• Self-motivated, takes initiative, and a strong ability to multi-task multiple projects.
• Excellent written and verbal communication skills and significant attention to detail.
• Technical and analytical financial skills.
• Excellent computer skills in Microsoft Office.
• Demonstrated ability to interact professionally and effectively with investigators, sponsors, and cross-functional teams to resolve issues with a positive outcome.
• Demonstrated ability to work in a fast paced, dynamic team environment with changing priorities in a manner that is effective and efficient.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.

• Demonstrated experience supporting complex clinical research including development of coverage analysis and budget development.
• In-depth experience with Medicare National Coverage decisions and other regulations.
• Progressively responsible research administration experience in an academic medical center or community practice.
• Experience navigating regulations and conventional care guidelines in the completion of coverage analysis in a variety of conditions/diseases.
• Experience with UA systems, specifically UAccess Research, or similar systems.

The application window is anticipated to close on Wednesday, February 5, 2025.

If invited to interview, please be prepared to provide three (3) references.