Procurement and Travel Specialist

Wage: $24 - $27.50 per hour, depending on experience

Schedule: Monday - Friday, 8 am to 5 pm

Benefits:

• Health insurance
• Flex Spending Account
• 403(b) Retirement
• Education Assistance Program
• Paid Holidays
• Vacation & Sick Leave
• Employee Assistance Program
• Additional voluntary benefits
• Longevity awards after 5 years of service

Position Summary:

Under the direction of the Procurement and Travel Manager and in compliance with agency policies, the Procurement and Travel Specialist will receive requisitions for purchases, generate purchase order documents, and place orders. Will provide technical support to the procurement process/system and must have the ability to effectively communicate and collect information from programs/departments on their purchasing needs, projects and bid process to effectively utilize Catholic Charities and Catholic Charities Housing Services funds.

Responsibilities:

• Receives requisitions and analyzes for quality, specifications, and delivery requirements.
• Assign purchase order number and place order with appropriate vendor/contractor.
• Assists Procurement and Travel Manager with ensuring vendors/contractors are verified through www.sam.gov
• Works with Procurement and Travel Manager prepare written bid requests to vendors/contractors.
• Works with Procurement and Travel Manager to evaluate vendors/contractors through methods such as various objective performance measurements, including on time deliveries, service performance, and price performance, etc.
• Ensures purchase order documents are complete, filed, logged, and distributed to all appropriate programs or departments.
• Review and understand Catholic Charities written policy and procedures as applicable to the Procurement and Travel Specialists' job duties.
• Identifies ways to improve workflows and processes to work smarter and increase efficiency.
• Works closely with the Catholic Charities accounts payable team to ensure efficient workflow
• Assists with vendor entries, updates, status and documentation in accounting system
• Coordinates staff travel
  
  
  
  • In coordination with the Grants and Contracts Accountant, to ensure all funder reimbursable travel expenses are coded and approved before any travel accommodations are reserved
  • Research and schedule hotel, flight, and ground transportation for overnight travel by staff and others such as job candidates and clients
  • Ensure all travel forms, manual or computerized, are filled out and approved before any reservation or booking is completed.
  • Assist staff and the Grants and Contracts Accountant in obtaining all funder prepaid travel, hotel, flight, and per diems' documentation.
  • Review travel expense vouchers following staff overnight travel to ensure proper documentation, coding, and authorizations.
  • Manage booking/purchasing documentation and reconcile monthly travel credit card statement
  
  
  
  
• Responsible for bank deposit delivery 2-3 times per week.
• May be responsible for collecting and distributing mail, along with payment tracking.
• Represents Catholic Charities in the most positive manner with other staff, administrators, vendors, customers and the community we serve.
• Perform other duties as assigned

Job Requirements:

The following requirements are those that are normally required for the performance of the Procurement Assistant/Buyer position. Any disabled applicant who does not meet one or more of the requirements, but who can perform the essential functions of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.

Physical Requirements:

This position normally requires the physical demands of standing, walking, bending, lifting, or performing other work requiring low physical exertion, talking, and hearing on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.

Non-Physical Requirements:

Education

• High school diploma required
• Associate degree from an accredited university preferred

Experience

• 1 - 3 years' experience in related field
• Knowledge and experience with computerized database system
• Experience working with government contracts preferred

Special Skills

• Excellent written and verbal communication skills
• Experienced in Microsoft Office Suite
• Bilingual (English/Spanish) preferred, but not required

Licensure, Registration, Certification

• Valid Washington State Driver's License and required minimum liability insurance for WA State
• Must be deemed insurable as determined by Catholic Charities liability insurance provider

Employment is conditional upon:

• Being cleared by criminal background check and fingerprinting when required