Human Resources Coordinator

Position Summary:

The Human Resources Coordinator is responsible for providing support to the Human Resources team and Human Resources functions.

Duties and Responsibilities:

1. Coordinates activities in support of the HR team and its team members by creating, implementing, monitoring and revising administrative procedures and schedules as necessary. Administers and takes notes for team meetings, tracks deadlines, and assures proper documentation. Develops and maintains department-wide annual calendar of key HR projects, dates and deliverables.
2. Acts as first point of contact to HR Department: Maintains in-office presence, assures professionalism and service-oriented approach. Serves as department liaison and gatekeeper to coordinate meetings, agendas, trainings and cross-functional projects. Responds to employee inquiries for basic questions/needs and escalates issues to appropriate team members as needed. Responds to outside requests for information including employment verifications.
3. Assists with the recruiting function and onboarding of new employees by performing various duties including but not limited to scheduling interviews, aiding in new employee onboarding steps, serving as primary back-up for new employee orientations, and coordinating/scheduling recruiting events/job fairs.
4. Intakes, processes and tracks all department invoices including those for benefit carriers, vendors, consultants, credit cards, memberships and events.
5. Collects, tracks and publishes updated documents and postings periodically for employee access on company intranet, HRIS, system and at physical work locations. These include but are not limited to Employee Handbook, Holiday/Pay schedule, Benefit documents, Job Aides, Offer Letter language, and Labor Law Compliance postings.
6. Handles all HR mail, deliveries, shipments and supplies. Ensures proper labeling, packaging, postage, tracking and stocking. Coordinates as needed with General Servies to ensure efficient and timely processing.
7. As directed, prepares and submits various ongoing reports to various team members/departments/vendors including but not limited to Multiple Worksite Reporting, Audit & Risk Quarterly Report, Employee Anniversary Report, Payroll Change Report. Employee Census/Termination reports.
8. Assists with HR Communications and postings including editing, publishing and collaborating with Marketing and other key communication stakeholders.
9. Coordinates special events, department meetings and/or internal/external company sponsored events. Serves as HR representative for annual all-employee events.
10. Assists with special projects as needed including coordination of HR internships.
11. Complies with all applicable banking laws and regulations, including, but not limited to the Bank Secrecy Act, USA Patriot Act, and related anti-money laundering statutes, and federal consumer protection legislation and regulations.
12. Other Duties as assigned.

The duties outlined above are a summary and may not be an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties. All job descriptions may be amended at any time at the sole discretion of FMHC.

Qualifications and Skills

1. 1 to 2 years of administrative or office management experience is required.
2. Experience working in the Human Resources function is preferred.
3. Experience working in the financial industry is preferred.
4. Proficiency in MS Office [Outlook, Excel, Word] or similar software is required. Paylocity experience is preferred.
5. High-school diploma OR equivalent experience is required. Bachelor's degree in Human Resources, Business Administration, or similar discipline is preferred.

Necessary competencies:

1. Accountability
2. Composure
3. Collaboration
4. Communication
5. Service Orientation
6. Detail Orientation
7. Interpersonal Awareness
8. Process Oriented

Physical Environment

• While performing the duties of this job, the employee is regularly required to lift, walk, stand, sit, bend, reach with hands and arms, climb, push/pull, use hands, and see, hear and speak.
• The employee must occasionally lift and/or move up to 25 pounds.
• The noise level in the work environment is usually quiet to moderate.
• This position is performed in an office setting, five days a week with typical work hours being 8.30a through 5.15p.