OFFICE MANAGER
Location:
Ashburn, VA
onsite Monday - Thursday 8:30 AM - 5:00 PM, possibility for Fridays remote
The Office Manager position is responsible for overall office activities, including the tidiness and organization of the reception area, breakroom, mail, and conference rooms, including purchasing of items to adequately supply and enhance operations in these areas. Also responsible for assisting in the purchase of marketing and company-branded items, disseminating office related and IT items / requests to employees and assisting with vehicle toll transponders. This role may also support the Human Resources department as necessary with HR records and other special projects as assigned. This role requires excellent organization, customer service, tech savvy and communication skills to interact with colleagues and executives.
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Manages the general operations of the HQ office including creating and keeping an inventory and ordering supplies, keeping the office space neat and tidy, and providing support and guidance to employees in the office.
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Will also assist with the office needs of other CPG offices (in Virginia, Arizona and Maryland)
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Manages office mail and shipping needs through UPS and Fed Ex.
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Manages inventory of CPG swag given to new hires.
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Manages badging process for suite access for all CPG offices (some in other states).
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Coordinate events including lunches, and ad hoc team and company events.
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Assist with scheduling meetings for leadership.
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Support office colleagues with conference room technology know how and occasionally support IT with the dissemination of IT equipment
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Greets and welcomes visitors, non-HQ employees and new hires.
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Process executive team expense reports.
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Develop and maintain a standard operating procedure document (SOP) for all tasks of this position.
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Manages the required Department of Transportation (DOT) process for new CPG drivers of company vehicles.
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This position reports into Human Resources, so will support HR with special projects and assist in keeping the HR file and storage room tidy and organized to include HR files. Must have the ability to be discrete as a member of the HR team
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Facilitate office moves and maintenance.
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Other duties and special projects as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience
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Bachelor's degree preferred
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A minimum of 3-5 years of progressive experience as an office coordinator or manager
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Highly organized with a can do, customer service attitude
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Must be technically proficient
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Experience in a professional, fast-paced environment
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Working knowledge of mail/shipping processes (postage software, FedEx, UPS)
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Previous experience with HR functions such i9 verification, filing and onboarding a plus
Computer Skills
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Proficient in Microsoft Office or related software, meeting platforms such as Teams
Certificates and Licenses
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No certificates or licenses required
Supervisory Responsibilities
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No supervisory responsibilities with this position.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This role operates in a professional office environment and routinely uses standard office equipment such as computers, laptops, phones, multifunctional copy/scan/print/fax machines and filing cabinets. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 25 pounds.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
CPG is an equal opportunity employer. We will consider all employment applicants without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
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CPG
Jan 22, 2025 