Payroll Document Specialist

Perform maintenance and organization of physical and electronic payroll records, including employee timecards, paystubs, tax forms, and other related documents, ensuring accurate data storage and retrieval for payroll processing while adhering to city policies and compliance regulations. While this position primarily focuses on document management, depending on division needs, may also be involved in some basic payroll calculations or other administrative tasks related to payroll processing.

ESSENTIAL FUNCTIONS:

• Receive, sort and file employee payroll documents in an organized system (alphabetical, numerical, or by department).
• Maintain a system for storing both physical and electronic payroll files.
• Retrieve specific payroll records as requested by others.
• Regularly purge outdated payroll files according to company retention policies.
• Enter employee timecard data into the payroll system.
• Verify accuracy of payroll information before submission.
• Assist payroll staff with updating employee payroll details as needed (address changes, new hires, terminations).
• Ensure compliance with all federal, state, and local payroll regulations.
• Maintain accurate records for tax reporting purposes (W-2s, 1099s).
• Generate payroll reports as needed, including employee earnings summaries and deductions reports.
• Assist with payroll audits by providing necessary documentation.
• Contribute to an environment of teamwork and respect.
• Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.
• Remain current with relevant technological advancements as it relates to field.
• Maintain regular, reliable, and punctual attendance.
• Perform other duties as assigned.

EDUCATION, EXPERIENCE AND OTHER REQUIREMENTS:

• Demonstrated ability to perform the essential functions of this classification.
• Successful passing of a required background check and credit check.

COMPETENCY REQUIREMENTS:

• Attention to detail.
• Communicate effectively.
• Customer service focus.
• Positive interactions with all individuals.
• Build collaborative relationships.
• Anticipate problems and develop contingency plans.
• Show initiative while performing job tasks.
• Remain flexible to changing priorities.
• Determine priorities and take prompt action.
• Commitment to racial, social and economic equity issues and working effectively with people from diverse backgrounds and cultures.
• Meet deadlines and respond timely to achieve common goals.
• Be receptive to the attitudes, feelings or circumstances of others and aware of influence of one's own behavior on them.
• Work effectively with others to achieve common goals.
• Make difficult decisions in a timely manner.
• Conflict-resolution skills.

PHYSICAL DEMANDS

• Move throughout City facilities and buildings.
• Operate a computer and other office equipment.
• Communicate with City employees and residents.
• Lift or move items weighing up to 10 pounds regularly.

WORK ENVIRONMENT

• Work is performed in an office environment.
• Noise level in the office is moderately quiet.
• May be required to work flexible evening and/or weekend hours as needed.

Approved reasonable accommodation requests will be made to enable individuals with disabilities to perform the essential functions of the job.

The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high quality services to the community. For more information about the City of Renton, please visit the following website: Why Renton

The City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including candidates' names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the screening of applications. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. Please make sure to submit a complete, detailed, and updated job application.

Accommodations:

Individuals needing accommodation in the application, testing, or interview process may contact kgilman@rentonwa.gov at least 2 days prior to the need.

Communication from the City of Renton:

We primarily communicate via e-mail during the application process. E-mails from rentonwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. We also communicate via text and encourage you to sign up for text alerts when completing your job application.

Recruitment Process:

The screening process will include a review of minimum qualifications and applicants selected for an interview will be invited via email to self-schedule a time through the Government Jobs account. At minimum, this position will be subject to a standard criminal background check and professional reference check. This position requires cash handling and/or access to sensitive financial information. For that reason, this position is also subject to a financial credit check.