Position Details
Position Information
| Recruitment/Posting Title |
Assistant Manager of Special Events and Programs |
| Job Category |
URA-AFT Administrative |
| Department |
Office Secretary of the Univ-Level 4 |
| Overview |
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking an Assistant Manager of Special Events and Programs for the Office Secretary of the University - Level 4. This position will report directly to the Manager of Special Events and Programs.
Among the key duties of the position are the following:
- Assists with the design, planning, coordination, and execution of Rutgers-New Brunswick and Rutgers Health Commencement ("R-NB & Rutgers Health Commencement").
|
| Position Status |
Full Time |
| Hours Per Week |
|
| Daily Work Shift |
Day |
| Work Arrangement |
|
| FLSA |
Nonexempt |
| Grade |
04 |
| Position Salary |
|
| Annual Minimum Salary |
57356.00 |
| Annual Mid Range Salary |
71372.00 |
| Annual Maximum Salary |
85388.00 |
| Standard Hours |
37.50 |
| Union Description |
URA-AFT Administrative |
| Payroll Designation |
PeopleSoft |
| Benefits |
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview.
|
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree or equivalent combination of education and/or experience.
- Two (2) years of relevant work experience in event planning or event management, hospitality management, or a related field.
|
| Certifications/Licenses |
- A valid driver's license would be required for this position; Use of personal vehicle in order to travel for business demands.
|
| Required Knowledge, Skills, and Abilities |
- Experience in event promotion and communications, which may have been in conjunction with event planning experience.
- Experience and Proficiency in Microsoft Excel, and other Microsoft-based platforms and products.
- Strong written and oral communication skills.
|
| Preferred Qualifications |
- Experience in web page creation and management, specifically a functional knowledge and experience with Drupal CMS system.
- Experience with marketing platforms such as MailChimp.
- Experience utilizing social media and marketing platforms to disseminate information, respond to questions or comments, and build stakeholder interest for R-NB & Rutgers Health Commencement.
- Experience in a higher education environment or in working with high school, undergraduate or graduate-level students.
- Event Planning or Project Management Certificate.
|
| Equipment Utilized |
- Drupal CMS.
- Mailchimp.
- Google Analytics.
- Canva.
|
| Physical Demands and Work Environment |
- There will be some evening and weekend work required for this position, and a flexible work schedule will be necessary.
- Additional hours above the standard workweek is expected during the months of April and May and this position will receive compensatory time.
- Ability to move and lift boxes weighing up to 50 lbs.
- Ability to stand for long durations (up to 4 hours).
- A personal vehicle and driver's license is required for transport of supplies and other items to and from the warehouse, the office, and the stadium.
|
| Special Conditions |
|
Posting Details
| Posting Number |
25ST0055 |
| Posting Open Date |
01/17/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
College Ave (RU-New Brunswick) |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
Jan 17, 2025