New

Senior Program Coordinator Supervisor

Rutgers University

United States, New Jersey, Newark

Jan 16, 2025

Position Details

Position Information

Recruitment/Posting Title	Senior Program Coordinator Supervisor
Job Category	Staff & Executive - Administrative & Support
Department	SASN - Dean's Office
Overview	The School of Arts and Sciences-Newark ( SASN) is a place where exploration, discovery, and imagination come together to form the core of a liberal arts education. We serve all undergraduates at Rutgers University-Newark (RU-N); and offer a broad selection of more than 2,000 undergraduate and graduate courses a year in more than 40 subjects. SASN combines the best of a large research university with a small liberal arts college. RU-N is a remarkably diverse, urban, public research university that is not just in Newark but of Newark-an anchor of our home city.
Posting Summary	Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Program Coordinator Supervisor. Reporting to the Associate Dean, the Senior Program Coordinator manages faculty appointment processes for the Dean's Office in the School of Arts and Sciences-Newark. This position is responsible for and not limited to the following. Overseeing and supporting recruitment, hiring, appointment, onboarding, position management, and labor and employee relations for various academic positions, including Lecturers, Teaching and Graduate Assistant Assistants, and Coadjutants. Recommending, facilitating, and supporting process, database, and system enhancements, ensuring compliance with the collective bargaining agreements; developing and enhancing professional development and other resources; approving appointments; and coordinating the generation of appointment letters. Recommending, implementing, managing, and supporting strategies and solutions to resolve problems, organizing and streamlining processes, and/or increasing opportunities with goals of both immediate and long-term impact. Working closely, collaboratively, confidentially, and effectively with Dean's Office leadership and personnel, departmental leadership and personnel, and other University offices and personnel to ensure effective and efficient performance and exemplary stakeholder support and to contribute to SASN being a model across the University.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	69031.00
Annual Mid Range Salary	87377.00
Annual Maximum Salary	105722.00
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of program design and execution, coordination, organization, facilitation, and report analysis. Requires a minimum of two years of relevant experience in a program coordination or administrative function.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires excellent communication skills, advanced computer literacy, and a high degree of integrity and confidentiality. Requires excellent analytical, data-gathering, and problem-solving skills and the ability to manage multiple tasks simultaneously, meet deadlines, work productively in a collaborative environment, maintain confidentiality, and function autonomously with limited supervision. Must have superior initiative, drive, and attention to detail; be comfortable utilizing technology to improve processes and be committed to continuous improvement.
Preferred Qualifications
Equipment Utilized	Position regularly uses MS Office Suite, Cornerstone, SciQuest (RU Marketplace), SASN appointments system, ROCS, PARS, HCM, EMS, OneSource, Box, OneDrive, SharePoint, Course Scheduling System, E-Verify, Grad Portal, Adobe products, and knows or will learn any and all systems RU uses for personnel appointments, recruitment, payroll, faculty affairs, expense reimbursement, budgeting and accounting, absence reporting, time keeping, training, recruitment, course scheduling, records management, event management, website maintenance and updates, and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.
Physical Demands and Work Environment	Highly confidential, fast-paced, high profile, stakeholder-focused environment. Must be able to multitask, managing multiple projects simultaneously and respond quickly to shifting priorities. Requires a high level of comfort and strong skills in all forms of communication with a wide variety of internal and external constituents on behalf of the Dean's Office.
Special Conditions

Posting Details

Posting Number	25ST0087
Posting Open Date	01/16/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement