Business Manager - Office of Curricular Affairs, College of Medicine

University of Illinois Chicago
United States, Illinois, Chicago
Jan 16, 2025
Business Manager - Office of Curricular Affairs, College of Medicine Business Manager - Office of Curricular Affairs, College of Medicine Hiring Department: Administration Location: Chicago, IL USA Requisition ID: 1028561 Salary: $60,000.00 - $70,000.00 Workplace Type: Hybrid Work Schedule: 8:30AM - 5PM Posting Close Date: January 22, 2025 About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago. This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. Description: Manages business operations in the Offices of Curricular Affairs (OCA) OCA and occasionally in the Office of Student Affairs (OSA) by providing support in budget and finance activities. Assists with personnel functions for the office including hiring and the development and modification of student schedules and staff/leadership work schedules and calendars. Oversees COM facilities, room reservation requests, and any associated procedures as they relate to OCA priorities. Duties & Responsibilities: Financial support for OCA including purchasing and compiling budget, administrative, and other reports/data, while ensuring compliance with government, industry, or institutional regulatory guidelines relative to the business and/or fiscal operations; Functions as liaison to local business and campus-wide fiscal operations offices. Manages use of corporate P-Card and T-Cards for supply inventory in OCA, arranging catering, and parking for student and faculty events; Registers faculty and staff for conferences including arranging airfare, transportation and lodging. Assists deans and director in budget development, strategic fiscal planning, business correspondence, calendaring, and creating fiscal reports as directed; Calendar development and refinement for team personnel and student programs. Works with the Director of Administrative Operations in compiling financial data related to fiscal, business, and related operations. Maintains and manages records for business and/or fiscal operations; assists in the review, preparation, and/or management of contracts. Assists with the development and implementation of student schedules, operational policies, and procedures relative to the business and/or fiscal operations of our unit; Manages room reservations, room reservation procedures by liaising with students, the COM facilities team, and OCA/OSA coordinators and staff; Collaborates with college facilities team by communicating building concerns and facilitating changes in OCA office spaces and furniture. Assists with personnel functions such as interviews, staff selection, training, supervising, evaluating performance, and developing staff, work schedules, and assignments; Responsible for the hiring and training of office Grad Hourly staff. Receives student and faculty visitors in the OCA; Handles and distributes OCA mail as needed; Performs other related duties and participates in special projects as assigned including student orientations and staff events. Minimum Qualifications Required: 1. A. Bachelor's degree in accountancy, business administration, management, or a closely related field. OR B. Three (3) years (36 months) of work experience in accounting, business administration, fiscal management, or closely related experience. OR C. A combination of such education and/or work experience totaling three (3) years (36 months), as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) 60 semester hours or an Associate's Degree equals eighteen months (18 months) 90 semester hours equals two (2) years (24 months) Preferred Qualifications: Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources; Knowledge of administrative and clerical procedures and systems such as, managing files and records, data entry, designing forms, and other office procedures and terminology. Familiarity with Microsoft Word, Excel, Outlook email programs and Zoom. Ability to work independently and effectively organize and prioritize multiple tasks; Ability to identify complex problems and review related information to develop and evaluate options and implement solutions; Ability to deal effectively with students, faculty and staff; skill in oral and written communications; ability to work independently and exercise judgment; ability to handle confidential documents in an appropriate manner; ability to walk up to four city blocks; ability to lift 25-30 lbs. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Looking for more University of Illinois positions? We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions. University of Illinois Urbana-Champaign University of Illinois Springfield University of Illinois System Office University of Illinois Foundation The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/12655?c=uic Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-f5842c4f1bbb014197963454f60e6dac