Office Support Associate - Hispanic Center of Excellence, College of Medicine

University of Illinois Chicago
United States, Illinois, Chicago
Jan 16, 2025
Office Support Associate - Hispanic Center of Excellence, College of Medicine Office Support Associate - Hispanic Center of Excellence, College of Medicine Hiring Department: COM Hispanic Center of Excellence Location: Chicago, IL USA Requisition ID: 1028727 FTE: 1 Work Schedule: Monday - Friday, 8:30AM - 5:00PM Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: January 27, 2025 Salary Range (commensurate with experience): $45,000.00 - 55,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. The Hispanic Center of Excellence is seeking an Office Support Associate who will be responsible for maintaining, organizing, and carrying out administrative functions directly related to day-to-day operations and strategic activities of the department. An employee in this position should be fluent in English/Spanish (written and oral) to communicate with bilingual customers. Duties & Responsibilities: Provides support to the Director and staff of the Hispanic Center of Excellences in various capacities of administration. This will also include fluently in translating in English/Spanish (written and oral) to communicate with bilingual customers. Maintaining scheduling of calendars, sending communication announcements on behalf of the Department Head; Checking voicemails daily, direct incoming calls, faxing/stocking paper in the copy machine and distributing mail daily. Oversee ordering of supplies, p and t card payment, I-Buy orders. Assist the Assistant Director with budget and finance verification of proper funding sources. Correspondence and coordinating events with various departments (eg. Office of Advancement). Attend and draft the minutes for various administrative meetings. Initiate proof-reading translations from English to Spanish. Human Resource functions that include assisting with recruitment, onboarding, conducting interviewing, other HR relate task in the UIC HR system; collaboration with the COM HR. Organize and coordinate all meetings and special events, which includes hotel arrangements and conference registrations. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: 1. High school diploma or equivalent. 2. Any one or combination totaling eighteen (18) months from the categories below: A. College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate's Degree (60 semester hours) equals eighteen months (18 months) B. Work experience performing office/clerical activities, including the use of computer systems. 3. Must be able to communicate effectively (written and verbal) in both English and Spanish. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Looking for more University of Illinois positions? We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions. University of Illinois Urbana-Champaign University of Illinois Springfield University of Illinois System Office University of Illinois Foundation The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/13884?c=uic Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-3cf946d59adad04da5f3fcdde133c5a4