New

Administrative Support Specialist

Vaco
$20.00 - $25.00 / hr
United States, Florida, Jacksonville
Jan 16, 2025
Vaco Jacksonville is staffing for an administrative support specialist to work full time, onsite in the Mandarin area for the Corporate Office of a Telecommunications company. We are looking to interview and hire immediately for the right fit that will be responsible performing the below mentioned duties. Hours are Monday-Friday, regular day shift hours. Duties Answer and manage incoming calls using phone systems, directing inquiries to the appropriate personnel. Provide exceptional customer service to clients and visitors, ensuring a welcoming environment. Perform clerical duties such as filing, data entry, and maintaining organized office records, etc. Proofread documents for accuracy and clarity before distribution. Support team members with administrative tasks as needed, acting as a personal assistant when required. Utilize computerized systems for document management and communication. Collaborate with other departments to ensure seamless operations within the organization. Requirements Previous experience as an Administrative Assistant or in a similar role is preferred. Strong proficiency in office management practices and clerical skills. Excellent proofreading abilities with attention to detail. Effective communication skills, both verbal and written, with a focus on customer service. Ability to multitask and prioritize effectively in a fast-paced environment. Proficient in using standard office software and phone systems. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.