Sales & Marketing Assistant

• Prepares correspondence and reports, some of which may contain confidential information.
• Edits documents for correct grammar, spelling, punctuation, and content.
• Write and issue quotations
• Follow up with sales for missing order information and/or sign offs
• Website ongoing development (work with vendor adding new products)
• Prioritize, respond to and flag incoming phone calls, e-mail messages.
• Contact and follow up with appropriate employees.
• Send requested marketing materials to sales representatives.
• Send mass e-mails or merge documents.
• Process e-mails requiring immediate attention in manager's absence
• Create power points
• Organize and maintain computer files.
• Performs other duties and responsibilities as requested or required.

Responsibilities

• Reviews field service reports for accuracy and appropriateness, research discrepancies and makes adjustments accordingly.
• Maintains and updates departmental records of forms, images, impressions, and service statistics.
• Uses the field service data systems help maintain the schedule communicate to service employees.
• Assists in budget preparation and reconciliation and updates management system accordingly.
• Make calls to schedule transportation needs for employees of the company.
• Assists in review, evaluation, testing and implementation of new work processing systems.
• Assists in coordinating changes to existing field service schedule and systems and installation of new processes and systems with other vendors and other departments.
• Prepares and updates various department documents and reports.
• Performs duties of the Receptionist as needed.