Office Coordinator

Echo Global Logistics
United States, Tennessee, Lebanon
Jan 13, 2025
Roadtex Transportation has become a leader in the nationwide LTL industry, specializing in transporting time and temperature-sensitive products. We handle refrigerated and LTL needs by leveraging no sailing schedules, our nationwide network of 32 strategically placed temperature-controlled facilities, our state-of-the-art tracking, and our specialized equipment and warehousing capabilities. In 2022, Roadtex was acquired by Echo Global Logistics. The acquisition brings a truckload brokerage and expanded transportation management solutions to Roadtex's customers while providing Echo with our national warehouse footprint and advanced temperature-controlled transportation solutions. Position Overview: The Office Coordinator will be responsible for directly managing the creation, distribution, and maintenance of office policies and SOP's in regard to office services or facilities. Job Duties & Responsibilities: Create and Implement work process and procedures for office/building operations Recycling effort, Asset Inventory, Work Flow, Communications, Seating Charts/Floor Plans, Communal Area Improvements, etc. Assess and implement vendor programs Track expenditures per vendor per location and create comprehensive reports to assess need for improvement Contracting vendors as needed for continuous or one-time projects in regard to any office services or office facilities. Keeping office space in working order, issuing work order of repair to appropriate vendor and proper communication of progress of those in need of repair, and tracking cost of asset repair as well as all important dates Manage inventory as well as stocking cabinets, break room, IT closet, etc. Stocking of supplies, copy paper and ensure office is professional in appearance. Assist with move management: Review move requests and process Administration support- to include but not limited to, planning travel, assembling sales proposals, catering, ad hoc reporting, etc. Support the branch departments as needed Projects as they occur Requirements: 1+ years work experience, preferably in an office management or administrative assistant role Solves problems creatively and promptly Ability to collaborate with internal staff, external contractors and vendors Ability to handle and respond to sensitive and complex inquiries Ability to manage an annual facilities operations budget Work Environment & Physical Demands: This job operates in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office with an open seating floor plan. The employee may encounter frequent interruptions throughout the work day. The employee is regularly required to sit, talk, or hear. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, status as a qualified individual with a disability, or Vietnam era or other protected veteran. Benefits For more information about our benefit offerings, please visit the Echo careers page at https://www.echo.com/company/careers.