Planned Maintenance Coordinator

LOCATION: Southwest Divisional Headquarters - Phoenix, AZ

STATUS: Exempt

MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and to meet human needs in His name without discrimination.

POSITION SUMMARY: The Planned Maintenance Coordinator will support the Business Department with implementation and general support of the planned maintenance program used by the Division. Will work with officers in the Division and their maintenance workers. Will ensure the Property Maintenance Software is kept up-to-date and used on a regular basis. Will also make recommendations to the Divisional Secretary for Business when changes, updates or more training is needed for field personnel.

QUALIFICATIONS:

• Bachelor's Degree Required in relevant field OR minimum of 3 years' experience working in a maintenance related position for pay.
• 5 years' experience in maintenance and/or construction fields preferred.
• Valid AZ/DL with clear MVR Check
• Proficient in Microsoft Suite (Outlook, Word, Excel, PowerPoint, Maintenance Software Programs etc.)
• Ability to multi-task efficiently in a fast-paced environment
• Detail-oriented and organized.
• Excellent organization, oral and written communication skills to work effectively with business partners and working groups to meet mutual goals.

RESPONSIBILITIES:

• Establish and maintain property maintenance software for all facilities in the Division as assigned. Note that not all buildings in the Division will be included, at least initially.
• Coordinate with THQ Property Department as needed for implementation of new units coming online.
• The person must be available to travel throughout the Division (S/Nev, All AZ and NM) as needed to acquire the necessary data for uploading equipment into the property maintenance software.
• Train and assist end users in the use of property maintenance software.
• Notify appropriate people when maintenance requests in property maintenance software are not followed up or in an appropriate amount of time.
• Assist the Business Department with processing planned maintenance items, including maintenance contracts, quotes for repairs, etc.
• Where there is maintenance agreements needed to be established by the Division, assist in the process of seeking approval for these agreements through the Contracts and Grants Program. Once approved, ensure said agreements are adhered to.
• Ensure repairs and replacement of items are recorded in property maintenance software with necessary back up and future maintenance scheduling.
• Manage property maintenance software for all Southwest Division properties, develop a plan of adding all property not in the system including officers' quarters.
• Provide reports as needed or helpful to enable Divisional leadership to make good decisions.
• Properties in Metro Phoenix, work with scheduling SW Maintenance to assist with minor repairs.
• Perform other duties as required or assigned which are reasonably within the scope of the duties for this position.

PHYSICAL REQUIREMENTS:

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

While performing the duties of this job, the employee is regularly required to walk, stand, climb or balance, stoop, kneel, crouch, crawl and reach with hands and arms on a continuous basis. The employee must regularly lift and/or move up to 30 pounds, frequently lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Must have the ability to operate telephone, a desktop or laptop computer, as well as the ability to access and produce information from a computer, and to understand written information.