Budget And Program Analyst (RSCH ADM 2 CX)

Under general direction of Business Unit Manager, assume responsibility as financial analyst, AES/FFF analyst, and financial manager within the budget team to provide intramural and extramural financial planning and budgetary analysis and management for assigned faculty, staff, and programs. Provide financial management and data to ensure comprehensive and accurate budget construction. Work with Principal Investigators/Program Directors to understand new proposals, analyze programmatic needs, and make recommendations. Maintain all grants and extramural records and documentation. Identify, research, and resolve problems. Reconcile ledgers, monitor accounts, and prepare for fiscal closing of accounts at year-end. Collect, analyze, and summarize financial information for special reports. Provide financial support for 50+ Agricultural Experiment Station (AES) appointees and other PI's who are eligible to undertake formula funded research. This includes ~70 AES research projects and 140 federal formula funded (FFF) accounts and budgetary allocations totaling ~$550,000 in annual support. Response for assigned recharge rate proposals for PI and/or admin based accounts.

Apply By Date January 25, 2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and/or equivalent experience/training.
• Experience with federal and private compliance regulations governing grant budgeting, financial reporting, cost-sharing standards, cost allocation, cost-share and effort reporting, and policies regarding use of grant funds.
• Experience controlling complex budgets, accounting and personnel functions including detailed budget preparation, contract and grant proposals, purchasing, payroll, ledger reconciliation, and fiscal close.
• Knowledge and experience in research administration, including review and submission of proposals for contracts and grants, interpret RFP, use resources, review submission guidelines, and preparation and review of research agreements.
• Financial analysis experience including forecasting and strategic planning to analyze and compile financial data and reports, and to assume responsibility for coordination and completion of complex projects requiring interactions with internal parties in a large organizational structure.
• Experience using interpersonal and communication skills to effectively interact with a diverse population and to research, secure, and/or provide information to clarify situations, and resolve problems.
• Organizational skills to work with changing priorities and demanding workload and to use independent judgment to make logical decisions.

Preferred Qualifications

• Experience with UCD automated financial systems (Cognosi, Kuali, Banner). Experience with campus rate development, developing rates, updating rates and working on cost variances during the life of an approved rate.
• In-depth knowledge of cash collection and gift processing functions at the departmental level.

Key Responsibilities

• 35% - Pre-Award
• 35% - Post Award
• 20% - Recharge Rates
• 10% - Special Programs

Department Overview

The Plant Sciences Department Business Unit has an annual estimated operating budget for teaching, research and outreach of $40M+, composed of state funds, extramural funds, endowments and sales income. This is a large, complex department with 70 faculty and over 500 staff (representing 332 FTE) stationed on the Davis campus and at several off-campus locations throughout the state. Department missions include undergraduate and graduate teaching, research and outreach, including Cooperative Extension, in agricultural plant biology, crop and ecosystems sciences and horticultural sciences. Department faculty are housed in 8 buildings on central campus and at various field stations. Provide service to over 40 green/head houses and numerous other special facilities used in teaching, research, and outreach. In addition to regularly scheduled classes, faculty are responsible for a large number of seminar, internships, and research units each quarter. Approximately 417 undergraduate student FTE are taught annually; there are 6 undergraduate majors with a total enrollment of 355 students as well as 137 graduate students.

POSITION INFORMATION

• Salary or Pay Range: $35.69/hr. - $48.99/hr.
• Salary Frequency: Bi-Weekly
• UC Job Title: RSCH ADM 2 CX
• UC Job Code: 004486
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% - Fixed
• Shift Hours: Manager will advise
• Location: Davis, CA.
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

PLEASE NOTE: THE PLANT SCIENCES DEPARTMENT IS RECRUITING FOR ONE BUDGET AND PROGRAM ANALYST, AT THE RSCH ADM 2 CX OR RSCH ADM 3 LEVEL PLEASE SUBMIT AN APPLICATION FOR THE APPROPRIATE POSITION BASED ON EDUCATION AND EXPERIENCE. IF YOU ARE ALSO INTERESTED IN THE RSCH ADM 3 POSITION - APPLY TO JOB ID: 75342 BY JANUARY 25, 2025 BY 11:59PM TO BE CONSIDERED.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work occasional overtime to meet project deadlines or operational needs. Restricted leave during granting agency deadlines and fiscal close. Employee is personally responsible for following health and safety guidelines/instructions. Work in fast-paced open cubicle environment with office noise and constant interruption.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

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